Upper School Academic Office Administrative Assistant

Menlo School • Atherton, CA • 19h ago

We are looking for a friendly, detail-orientated, and computer-savvy individual to provide support to the Upper School Office and report to the Director and the Assistant Director of the Upper School.

Responsibilities:

Providing day-to-day administrative and scheduling support to the Director and the Assistant Director of the Upper School

Monitoring daily attendance of students through online management system

Fielding parent phone calls for student absences

Following up on unexcused student absences and reporting to division management

Monitoring morning calls and/or emails from teachers who will be out for the day and securing substitute teachers as needed

Writing and electronically distributing weekly updates to faculty and staff

Supporting the Crisis Action Team

Handling catering orders and logistics for faculty and staff events

Working with the Facilities team to book various venues on campus and support faculty onboarding by securing offices, obtaining keys, ordering signage, etc.

Scheduling candidate interviews and candidate travel and lodging as needed

Scheduling class visits and meetings for teachers undoing formal reviews

Supporting students in completing work permit requirements for minors

Developing the Faculty and Student Planners

Assisting with departmental expense reports

Filing quarterly report cards and moving cumulative files at the end of the year

Attending weekly academic office meetings

Performing other duties as assigned

Requirements:

High school diploma or equivalent

1-2 years of experience in an administrative support role plus familiarity with project management and event planning are desired.

Friendly and personable with strong customer service skills - proven ability to work well with many different @types of people in a dynamic school environment

Exceptional organizational skills and the ability to manage multiple tasks simultaneously and prioritize assignments while meeting sometimes tight deadlines

Strong computer skills including expertise with Google Docs, website content management systems, web email programs like Mailchimp, and online calendaring and event reservation platforms.

Keen attention to detail and very organized with excellent time management skills

Ability to accurately manage and enter calendar data into sophisticated online web application

Ability to effectively communicate both orally and in writing

Must work well with minimal supervision and show initiative and good judgment under sometimes busy and stressful situations.

Must be skilled and confident with complex content management system, data entry, customization, and data sharing with calendar platforms

To be considered for this position please submit your resume and cover letter through our portal.

We look forward to hearing from you!

About us:

Menlo School is an independent, coeducational, college preparatory school for students in grades six through twelve. Located in Atherton, California, and established in 1915, the School is accredited by the Western Association of Schools and Colleges and is a member of the National and California Associations of Independent Schools.

At Menlo, we challenge, support, excite, and empower our students to pursue academic excellence, develop deep curiosity, and fall in love with learning through the exploration of an engaging academic curriculum and outstanding creative arts and athletics offerings. Our program is constantly evolving to ensure a relevant and responsive experience that prepares students to be ethical, high-character individuals who are equipped to meet the world's most pressing challenges with integrity, creativity, and resilience.

Equity, diversity, inclusion, and belonging are at the core of our institutional values. Here, we aim to nurture a culture of kindness, trust, and belonging where every member of our community feels welcomed, valued, and included. We are committed to honoring diverse backgrounds, identities, and ideas by engaging with curiosity, care, and compassion. We strive to ensure all flourish as a full participant in the life of the School and leave a lasting legacy as their best and authentic selves. A deep sense of belonging, grounded in our shared values of kindness, curiosity, empathy, and respect, is at the heart of these endeavors.

Our equal opportunity employment policy:

Menlo School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants. We administer all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law.

Pay range:

In the spirit of pay transparency we share the base salary range for this position for the 2025-2026 academic year. The full pay range, which encompasses all experience levels is $75,000 - $100,000. Within this broad range, we pay in accordance with what could be reasonably expected based on an individual's experience level. Base salary is exclusive of fringe benefits, retirement plan employer contributions or potential stipends (for eligible employees). Pay ranges at Menlo are reasonable estimates of what the School anticipates paying for a role but are not guaranteed. If hired at Menlo School, your final base salary will be determined by factors such as skills, education, experience, job level, part-time status and number of months of work per academic year. In addition to those factors, we believe in the importance of pay equity and consider internal equity with our current employees as a part of any final offer. Please keep in mind that the generous range mentioned above is the full base salary range for the role. Hiring at the maximum of the range is not typical for Menlo School in order to allow for future and continued salary growth.

Job ID: 340

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