Additional Information
Job Number 25119324
Job Category Administrative
Location Marriott International HQ, 7750 Wisconsin Avenue, Bethesda, Maryland, United States, 20814VIEW ON MAP (https://www.google.com/maps?q=Marriott%20International%20HQ%2C%207750%20Wisconsin%20Avenue%2C%20Bethesda%2C%20Maryland%2C%20United%20States%2C%2020814)
Schedule Full Time
Located Remotely? N
Position Type Management
JOB SUMMARY
The purpose of this role is to provide proactive administrative, event and travel planning, as well as project management support for Global Portfolio, Brand and Content Marketing and Global Select Lodging Leaders. This role is expected to partner with other administrative assistants within Customer Group and Marriott International to ensure smooth daily operation, including meeting and travel planning, proactive calendar management, and help driving overall team morale. In this role you will be part of a very fast-paced, highly dynamic organization.
The administrative responsibilities for this role will encompass all facets of administrative support, e.g. proactive calendar management and travel planning (including international), updating organizational charts, processing invoices, managing office space, submitting monthly updates for senior leadership, completing expense reports, payroll and work readiness, etc. The event planning responsibilities for this role will vary but include the planning, agenda creation, content delivery and execution of leadership meetings and Town Halls, as well as various organization wide events.
The person in this position will need to have a passion for creativity and design, problem solving, organizational sense and savvy. Decision-making skills must be sharp due to the sensitivity, confidentiality and urgency of material. Positive attitude and communication skills are critical as the role's effectiveness will be largely based on its ability to work within and across teams, often international, considering multiple time zones and cultural nuances as well as networking with key internal contacts, and coordinating efforts with external vendors. Constant re-prioritization of daily workload is paramount due to the nature of the business and the critical tasks that may occur unexpectedly.
CANDIDATE PROFILE
Education and Experience Required
High school diploma or GED; 5+ years' experience as an administrative assistant or related professional area.
OR
4-year degree from an accredited university, Hotel and Restaurant Management focus preferred.
Education and Experience Preferred
Hotel Operations or Event Management Experience.
Required Skills
Knowledge of a full range of administrative processes typically gained through extensive years of experience.
Detailed knowledge of advanced functions of Microsoft Office, specifically Word, PowerPoint, Excel and Outlook. Knowledge of other software packages is helpful.
Be highly flexible and receptive to change - along with managing a fast-paced dynamic executive calendar.
Be able to work with considerable independence, using solid judgement and ensuring integrity, compliance, and confidentiality of sensitive information.
Ability to prioritize work based on immediate business needs in a fast-paced environment.
Possess strong oral and written communication skills.
Possess excellent interpersonal skills - be able to collaborate effectively with others.
Must have ability to:
o Carry out oral and written instructions
o Make decisions independently
o Establish and maintain cooperative working relationships
o Prepare correspondence independently
o Must possess a 'can do' attitude
CORE WORK ACTIVITIES
Schedules appointments and meetings or makes travel arrangements for department personnel, evaluating alternatives and making decisions regarding pricing and logistical issues.
Assists in planning larger scale meetings outside the office, including selecting locations, organizing rooms, food and beverage selection, conference room needs, collateral and supplies, full logistics for meetings, and other duties for the meeting, while managing to a budget.
Identifies areas where new administrative policies and procedures may be necessary within a department. Initiates the project to develop the new policy or procedure.
Researches questions and problems regarding departmental or administrative policies, procedures, information or services, including questions, which are complex in nature. Gathers data from multiple sources and analyzes information as appropriate.
Processes data through an automated administrative system, such as expense reports, accounts payable, payroll and personnel data. Performs research and follow-up necessary to solve problems encountered.
Sets priorities and establishes procedures for completing responsibilities.
Resolves and determines the urgency level of conflicting priorities. Prioritizes some aspects of the work for the supervisor, such as identifying critical items and ascertaining which items are to be delegated to subordinate managers, handled by the supervisor or handled by incumbent.
Works with leaders on assessing needs for team meetings and offsites.
The hourly pay range for this position is $26.58 to $44.95. Marriott offers a bonus program, comprehensive health care benefits, 401(k) plan with up to 5% company match, employee stock purchase plan at 15% discount, accrued paid time off (including sick leave where applicable), life insurance, group disability insurance, travel discounts, adoption assistance, paid parental leave, health savings account (except for positions based out of or performed in Hawaii), flexible spending accounts, tuition assistance, pre-tax commuter benefits, and other life and work wellness benefits. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions.
The compensation and benefits information is provided as of the date of this posting. Marriott reserves the right to modify compensation and benefits at any time, with or without notice, subject to applicable law.
Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.
Marriott International is the world's largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work,? begin your purpose, belong to an amazing global? team, and become the best version of you.
