Administrative Assistant

Robert Half • Chicago, IL • 1d ago

Description Kelley Drye & Warren LLP, a powerhouse firm with the heart of a boutique, is seeking an entry level Office Services Assistant based in the Chicago, IL office. This position will provide support for reception and other office services duties. Ideal candidate will excel with client service reception duties; proactively and independently manage, track and work on diverse tasks and projects; have the ability to adapt in frequently evolving support requirements; receive and convey information (both verbally and in writing) in a clear, concise manner; multi-task; and independently process a variety of work. The hours are 9:00 a.m. - 5:00 p.m. Monday through Friday.

Responsibilities include:

Greets, directs and maintains records of visitors.

Answers telephones and transfers calls as appropriate.

Registers guests with building security.

Schedules, organizes and maintains supplies in conference rooms and visiting attorney offices.

Orders catering; ensures proper food set-up; coordinates with information technology for conference room technology requests; assists with video set up and assists visitors as requested.

Arranges messenger pickups and court filings and accepts messenger deliveries.

Orders office and kitchen supplies as requested.

Interfaces with office of the building for maintenance requests such as light bulb replacement, temperature adjustments, appliance malfunctions, etc.

Maintains detail oriented appearance of conference rooms, visiting offices, reception area and desk.

Back-up person for setting up and cleaning of catering.

General administrative tasks such as expense reports, invoice entry, time entry and miscellaneous research and administrative duties.

Assists with marketing and business development events.

Assists with the supervision and day-to-day work for two high school interns.

Qualifications:

Bachelor's Degree or equivalent preferred.

Strong attention to detail, accurate and organized

Familiarity with Microsoft Office Word, Power Point and Excel.

Familiarity with Chrome River and CISCO systems a plus.

Flexible to learn new tasks and work overtime occasionally.

High degree of integrity and professionalism.

Ability to work cooperatively with attorneys and legal support staff.

About the Firm/Company:

A powerhouse firm, Kelley Drye is tenacious in court, strategic in problem-solving, and savvy at the deal table. We concentrate on litigation, trials, and government investigations; regulatory; trade; real estate; corporate; and bankruptcy matters, combining talent and experience to address the unique complexities of our clients' legal challenges. We are practical in our advice, creative in our approach, and committed to your success. Requirements Administrative Assistance, Answering Inbound Calls, Administrative Office, Data Entry, Receptionist Duties

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

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