Personal Assistant

Ducas Construction • Scarborough, ME • 9h ago

This job was posted by https://joblink.maine.gov : For more information, please see: https://joblink.maine.gov/jobs/1234089

Personal Assistant

Are you a dynamic, highly organized, and proactive individual seeking a unique opportunity? We are actively recruiting a Personal Assistant to provide unparalleled support to a busy President in Scarborough, Maine. Our President, a seasoned professional managing multiple businesses and properties, is looking for a dedicated assistant to streamline this part of his life.

Required Skills and Qualifications

Communication Skills: Excellent verbal and written communication abilities are essential for effective interaction with clients.

Organizational Skills: Strong organizational skills to be able to manage multiple tasks and priorities efficiently.

Time Management: Strong ability to prioritize tasks, meet deadlines and multi-task.

IT Proficiency: Familiarity with office software (e.g., Microsoft Office Suite) and other digital tools for efficient task management.

Adaptability: Flexibility to handle a variety of tasks and adjust to ever changing priorities.

Key Responsibilities

Administrative Support: Schedule appointments and organize meetings to ensure smooth operations. Make sure documents are scanned and filed in the correct digital folders. Assist with administrative oversight for office management tasks.

Calendar: Manage and organize the calendar, including scheduling meetings, appointments, etc.

Communication Management: Handle correspondence, including emails and phone calls, acting as the first point of contact for the employer while maintaining professionalism and discretion.

E-mail: Manage inbox for email traffic.

Follow up on tasks and initiatives generated by the President.

Personal Errands: Assist with personal tasks, such as running errands.

Travel Arrangements: Coordinate travel plans, including booking flights, accommodations, and transportation ensuring seamless travel.

Confidentiality: Maintain discretion and confidentiality in handling sensitive information.

Experience: An associates degree in business administration or a related field is preferred, or a high school diploma with 3 years experience as a Personal Assistant.

Travel: Occasional travel

Job Type: This is a part-time in person position with potential to become full-time

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