Admin Asst II

Community Health Systems • Jefferson City, TN • 1w ago

Job Summary

The Administrative Assistant II provides advanced administrative support to department leaders and teams within the facility. This role performs complex clerical and organizational tasks, manages calendars, prepares reports, coordinates meetings, and ensures effective communication across departments. The Administrative Assistant II acts as a liaison between leaders and stakeholders, maintains records, and handles confidential information with professionalism and discretion.

Essential Functions

Prepares complex correspondence, presentations, and reports with a high degree of accuracy and attention to detail.

Manages multiple calendars, schedules meetings and appointments, and prepares agendas for departmental leaders.

Coordinates and facilitates meetings, including arranging logistics, taking minutes, and ensuring follow-up on action items.

Maintains and organizes electronic and physical filing systems for department documents, records, and reports.

Acts as a point of contact for internal and external stakeholders, addressing inquiries and ensuring effective communication.

Conducts research and compiles data for projects, presentations, or reports as needed.

Supports special projects and initiatives by managing timelines, coordinating tasks, and providing administrative support.

Performs other duties as assigned.

Complies with all policies and standards.

Qualifications

Associate Degree in Business Administration, Healthcare Administration, or a related field preferred

2-4 years of administrative or clerical experience required

Experience in a healthcare or facility setting preferred

Knowledge, Skills and Abilities

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.

Strong organizational and multitasking skills with a focus on detail and accuracy.

Excellent verbal and written communication skills, including the ability to create professional documents and correspondence.

Ability to prioritize tasks and manage time effectively in a fast-paced environment.

Strong interpersonal skills to interact with diverse teams and stakeholders at all levels.

Ability to maintain confidentiality and handle sensitive information with discretion.

Equal Employment Opportunity

This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources.

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