Administrative Assistant 2
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Administrative Assistant 2
Salary
$2,085.00 - $3,572.00 Monthly
Location
Shreveport, LA
Job Type
Classified
Job Number
209978
Department
LSU-Shreveport
Opening Date
07/02/2025
Closing Date
7/16/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
LSU Shreveport is currently seeking qualified applicants for the position ofAdministrative Assistant 2in theChemistry & Physics Department. This role provides clerical and administrative support to faculty and staff, helping ensure the smooth operation of the department. We are looking for a dependable, detail-oriented individual with strong organizational and communication skills who thrives in a collaborative academic environment.
AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
Minimum Qualifications
One year of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168010) .
Job Duties and Other Information
Daily Duties:70%
Purchasing and Receiving: Prepares requisitions for the purchase of supplies for faculty who are supported on departmental, university, and grant-funded budgets. follows up on orders throughout the purchasing cycle. Officially receives packages and notifies appropriate faculty members of its arrival. Submits travel and small purchase reimbursements for faculty members, including justification documents and receipts. Tracks the processing of reimbursements through the Workday system or through the Foundation.
Communication: Serves as a contact for the department between other departments, faculty, staff, students, and visitors and serves as a friendly, courteous receptionist in the office. Answers telephone calls and departmental emails quickly, and in a friendly and courteous manner. Transfers callers and forwards emails to the appropriate person as needed. Responds to voicemail messages quickly.
Payroll: Types contracts and offer letters for adjuncts, teaching assistants and research assistants and ensures that all necessary documents are ready at the start of each semester. Alerts Chair to approve payroll when appropriate.
Departmental Duties: Alerts faculty members and instructors within the department as needed, including issues related to the working order of rooms and equipment. Maintains sufficient supplies for teaching and other departmental responsibilities, plus other tasks, such as distributing mail, making copies, and passing on information to students. Maintains departmental files in an organized manner.
Assistant to Chair: Serves as an assistant to the chair, including scholarship appointments, helping prepare reports, and assist in other administrative responsibilities.
Semester Duties:25%
Course Schedules: Enters course information provided by the Department Chair into the automated system. Maintain this course information throughout the year as requested by the Chair. Also assists with dropping classes, adding classes, changing times or instructors as needed.
Textbook: Assists faculty in the textbook acquisition process and ensures that all deadlines are met for textbook requests. Requests desk copies for faculty and adjuncts and when necessary, purchases these from the LSUS bookstore or online.
Yearly Duties:5%
Inventory: Completes annual inventory of equipment and compiles lists of surplus equipment.
LSUS is an equal opportunity/affirmative action employer and encourages applications from women and minorities. For more information about LSU Shreveport go towww.lsus.edu
LSUS is a State As a Model (SAME) employer that promotes affirmative strategies and goals for employment of individuals with disabilities.
No Civil Service testscore is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
For additional information concerning this job posting contact:
Jennifer Isaac
LSUS Department of Human Resource Management
Room 108 Administration Building, LSUS
(318) 797-5279
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
[ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.]
1= I have no experience and/or am uncomfortable accepting direction
2= I have limited experience or require assistance to accept direction
3= I can accept direction
4= I can accept directions and help others improve their ability to accept direction
02
ADi: Explain your rating by providing specific and relevant examples in the box below.
03
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
04
CE: Explain your rating by providing specific and relevant examples in the box below.
05
DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
1= I have no experience and/or am uncomfortable demonstrating accountability
2= I have limited experience or require assistance to demonstrate accountability
3= I can demonstrate accountability
4= I can demonstrate accountability and help others improve their ability to demonstrate accountability
06
DE: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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