Administrative Assistant 3
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Administrative Assistant 3
Salary
$2,387.00 - $4,089.00 Monthly
Location
Shreveport, LA
Job Type
Classified
Job Number
209525
Department
Northwestern State University
Opening Date
06/25/2025
Closing Date
6/30/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
Northwestern State University of Louisiana is currently seeking qualified applicants for the position of Administrative Assistant 3.This position is located in Shreveport, Louisiana.
This role provides advanced administrative support and plays a key part in the day-to-day operations of the department. We are looking for a detail-oriented, organized, and dependable individual who thrives in a fast-paced environment.
An ideal candidate should possess the following competencies:
Communicating Effectively:The ability to relay information correctly and appropriately to connect people and
ideas.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and
decisions.
Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided.
Leveraging Technology:The ability to use technology and its related processes to further organizational goals.
Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a
conclusion.
Minimum Qualifications
Two years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168020) .
Job Duties and Other Information
Job Duties:
40%
Develops and maintains accurate databases and spreadsheets of incoming UG clinical students (ASN, BSN, LPN-BSN, LPNASN) each semester.
Prepares and submits Louisiana State Board of Nursing (LSBN) packets for students accepted into clinical courses each semester approximately equals to 400/semester.
Prepares and maintains an up-to-date spreadsheet of student applicants preparing to be submitted to the Louisiana State Board of Nursing (LSBN) each semester.
Prepares and maintains database and spreadsheets for ASN and BSN students requiring unannounced Drug Screening and for those requiring routine lab testing for clinical.
Develops and maintains the database of students for each semester's EBI Survey {ASN and BSN)
25%
Reviews with students the proper completion of the LSBN application.
Responds to calls, including following up or redirecting calls for the Nursing Department Head/Senior Director when out of the office.
Performs receptionist duties for the Administrative Floor at the front desk as needed for coverage.
Proctors standardized exams, such as TEAS Exam when needed and occasionally monitors classroom tests for faculty as needed with the approval of the Nursing Department Head/Senior Director.
Assesses importance of issues or conflicts, and briefs supervisor in timely manner. Independently composes and @types correspondence for signature of Nursing Department Head/Senior Director, regarding administrative matters.
Demonstrates flexibility in moving from one project to another as needed
Prioritizes projects required by the senior director and the four program directors with minimal direction.
Assists with coverage for other departments when their administrative assistant is out of office
Maintains a collegial working relationship with other departmental administrative assistants Answers students' questions related to general program or departmental issues
Respond to request for information; may require interpretation of department rules and regulations Assists with directing student workers in the absence of the primary student worker supervisor Proficient in Microsoft applications, including Word, Excel and Outlook.
15%
Organizes and maintains files and other materials; ensuring confidentiality of information, if needed. Prepare materials needed for meetings.
Attends meetings and records minutes and prepares them for filing electronically and hard copy.
Establishes and maintains electronic files; recording and classifying stored data; extracts, assembles and merges stored information to create new documents.
Retrieves stored documents and files as needed to ensure the smooth continuance of daily program business.
Prepares and mails Requests for Waiver of Po/icy and Requests to Repeat/Re-enroll letters for the ASN and BSN program directors.
Maintains confidential filing system for Student Disclosure Forms
Maintains confidential filing system for Letters of Dismissals for appropriate length of time Manages incidental Files for specific ASN and BSN students as required
Manages files for Dismissed Clinical Students.
Maintains a confidential filing system UG Faculty Productivity Reports, Performance Evaluations, Annual Employment Contracts and any other departmental forms as needed.
Collects and maintains appropriate files for primary source verification of ASN, BSN and MSN faculty
20%
Other duties as assigned
Position-Specific Details:
No Civil Service test score or assessment is required to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
How To Apply:
*Inquiries regarding employment application status should be emailed to:
Antigone Speed, HR Specialist
speeda@nsula.edu
Northwestern State University
Institutional Effectiveness & Human Resources
NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE)
Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any @type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
All complaints or inquiries related to Title IX should be directed to the Director of Title IX Compliance and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union or emailobannonj@nsula.edu.
In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State Universityfor facilitiesis the Director of University Affairs, Jennifer Kelly (318-357-4300), located in New Fine Arts, 104 Central Avenue, Ste. 102 or emailandersonje@nsula.edu. Forstudentacademic services, contact the Director of Access and Disability Support, Crissey Smith (318-357-5460), located in Room 108-C Watson Memorial Library or emailsmithcr@nsula.edu. Forfaculty/staff accommodations and services, contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or emailramirezv@nsula.edu.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
02
CE: Explain your rating by providing specific and relevant examples in the box below.
03
DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
1= I have no experience and/or am uncomfortable demonstrating accountability
2= I have limited experience or require assistance to demonstrate accountability
3= I can demonstrate accountability
4= I can demonstrate accountability and help others improve their ability to demonstrate accountability
04
DA: Explain your rating by providing specific and relevant examples in the box below.
05
FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.
1= I have no experience and/or am uncomfortable focusing on customers
2= I have limited experience or require assistance to focus on customers
3= I can focus on customers
4= I can focus on customers and help others improve their ability to focus on customers
06
FC: Explain your rating by providing specific and relevant examples in the box below.
07
LT: Rate your ability to leverage technology based on our definition: The ability to use technology and its related processes to further organizational goals.
1= I have no experience and/or am uncomfortable leveraging technology
2= I have limited experience or require assistance to leverage technology
3= I can leverage technology
4= I can leverage technology and help others improve their ability to leverage technology
08
LT: Explain your rating by providing specific and relevant examples in the box below.
09
TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
1= I have no experience and/or am uncomfortable thinking critically
2= I have limited experience or require assistance to think critically
3= I can think critically
4= I can think critically and help others improve their ability to think critically
10
TCr: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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