Administrative Assistant 4
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Administrative Assistant 4
Salary
$2,732.00 - $4,682.00 Monthly
Location
Shreveport, LA
Job Type
Classified
Job Number
209502 AA4 062025
Department
LSU-Shreveport
Opening Date
06/24/2025
Closing Date
7/8/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
LSU Shreveport is currently seeking qualified applicants for the position of Administrative Assistant 4. This role provides advanced administrative support and plays a key part in the day-to-day operations of the department. We are looking for a detail-oriented, organized, and dependable individual who thrives in a fast-paced environment.
Selected Core Competencies:
Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.
Minimum Qualifications
Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168030) .
Job Duties and Other Information
Job Duties:
Document Management & Correspondence - 20% Draft, edit, and proofread official communications, memos, and reports Prepare and format academic documents and presentations Maintain both electronic and physical filing systems in compliance with LSU records policies Distribute internal announcements and academic documentation
Scheduling & Calendar Coordination - 15% Manage calendars for Academic Affairs leadership (e.g., Provost, Associate Provost) Schedule meetings, committee sessions, and academic appointments Send reminders, reserve rooms, and coordinate meeting logistics Track recurring deadlines (e.g., curriculum submissions, evaluations)
Financial & Purchasing Support -15% Submit purchase requests and monitor supply inventory Process travel requests and expense reimbursements Coordinate stipends, honoraria, and special faculty payments Track departmental budgets and reconcile monthly reports
Meeting & Event Support - 15% Organize logistics for academic events (Convocation, Commencement, Faculty Senate, etc.) Reserve venues, arrange catering, and prepare materials Take and distribute minutes for key meetings Coordinate post-event follow-ups and documentation
Data Entry & Records Maintenance -15% Enter and update academic data in Banner, Workday, and other systems Maintain records of faculty appointments, credentials, and evaluations Track academic policy changes and maintain compliance documentation Prepare internal reports using spreadsheets and databases
Communication & Front Desk Support - 10% Serve as first point of contact for Academic Affairs Respond to emails, phone calls, and in-person inquiries Route messages and connect faculty/students to appropriate contacts Represent the office with professionalism and confidentiality
Office Operations & Supplies -5% Order and manage office supplies and materials Submit maintenance or IT requests for office equipment and systems State Civil Service Position Description Form Page 3 of 4 Ensure printers, copiers, and scanners are operational Maintain key and access control records
Faculty & Staff Administrative Support - 5% Assist faculty with copying, scanning, and document preparation Support onboarding of new faculty Assemble tenure, promotion, and review packets Coordinate course material requests or textbook tracking as needed.
How To Apply:
No Civil Service testscore is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
For additional information concerning this job posting contact:
Jennifer Isaac
LSUS Department of Human Resource Management
Room 108 Administration Building, LSUS
(318) 797-5279
LSUS is an equal opportunity/affirmative action employer and encourages applications from women and minorities. For more information about LSU Shreveport go towww.lsus.edu
LSUS is a State As a Model (SAME) employer that promotes affirmative strategies and goals for employment of individuals with disabilities.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
1= I have no experience and/or am uncomfortable accepting direction
2= I have limited experience or require assistance to accept direction
3= I can accept direction
4= I can accept directions and help others improve their ability to accept direction
02
[ADi: Explain your rating by providing specific and relevant examples in the box below.]
03
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
04
CE: Explain your rating by providing specific and relevant examples in the box below.
05
DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
1= I have no experience and/or am uncomfortable demonstrating accountability
2= I have limited experience or require assistance to demonstrate accountability
3= I can demonstrate accountability
4= I can demonstrate accountability and help others improve their ability to demonstrate accountability
06
DA: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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