Job Title
Administrative Coordinator II
Agency
Texas A&M University
Department
Chemistry
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
Here's a Glimpse of the Job
The Department of Chemistry is seeking a highly organized Administrative Coordinator II to provide comprehensive staff support for two senior faculty members, their research groups, and the Center for Chemical Characterization and Analysis (CCCA). This role supports the CCCA Director, the Elemental Analysis Lab (EAL) service laboratory manager and supervises student workers. Responsibilities include managing personnel processes, coordinating financial operations, supporting grant and publication preparation, and overseeing travel and event logistics. The position also handles administrative functions for a university-level instrumentation center, requiring independent judgment, discretion, and the ability to manage multiple concurrent projects while serving as a liaison to faculty, students, visiting scholars, and external partners.
Opportunities to Contribute:
Provides administrative support for two senior faculty, their research groups, and the Center for Chemical Characterization and Analysis (CCCA), including the Director and EAL service lab manager.
Manages personnel processes, academic logistics, and compliance for diverse research staff; maintains faculty records, schedules, and supports grant and publication preparation.
Oversees financial operations across multiple university systems, including budgeting, purchasing, reconciliations, invoicing, and audit preparation; ensures compliance with PCI and university standards.
Coordinates domestic and international travel, lodging, and reimbursements for faculty, staff, students, and visiting scholars; maintains travel documentation and policy compliance.
Directs administrative operations of a university-level research center, manages sensitive matters, supports the Director, and liaises with internal and external stakeholders.
Maintains facility access, property inventories, and compliance for restricted equipment and regulated materials; prepares usage reports and supports procedural improvements.
Administers contracts and payment processes for external services through the EAL; maintains agreement records and supports rate study preparation and website content.
Supports academic functions including course material preparation, student communication, and use of platforms such as Howdy and e-Campus.
Supervises student workers, including hiring, training, scheduling, and task management; oversees mail distribution, equipment upkeep, and special projects.
Qualifications
Bachelor's degree or equivalent combination of education and experience.
Three years of experience in office administration.
A well-qualified candidate will also possess:
Five years administrative and supervisory experience in higher education including five years in technical/research administrative assistant experience with TAMU.
Working knowledge of TAMU online protocols for fiscal accounting, purchasing, travel and personnel management.
Working knowledge of spreadsheet, presentation and word processing software programs.
Interpersonal and communication skills and ability to plan and organize effectively.
Ability to multi-task and work cooperatively with others.
High degree of initiative and ability to think and work independently. Maintain a high level security for sensitive information.
Experience with International/foreign knowledge/awareness.
Experience with scientific-technical typing and journal publications procedures and submissions.
Experience with grant funding proposal procedures and submissions.
Moderate to advanced knowledge of Microsoft Office..
Salary: Compensation will be commensurate based on the selected candidate's education and experience.
What You Need to Do:
Select the Apply button to begin your application. Submitting a cover letter and resume is strongly recommended and will help us with the review process. You may upload these documents on the application under CV/Resume.
Why Texas A&M University?
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Texas A&M University's Department of Chemistry is a cadre of faculty, staff, graduate students, postdoctoral fellows, academic advisors, scientific and technical staff, who have a shared purpose of translating our passion for chemistry to young scholars at all levels in many scientific fields. To learn more, please visit our website: http://www.chem.tamu.edu/
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts, and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums
12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays
Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html) ?and at least?eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) ?each month
Automatic enrollment in the?Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)
Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)
Professional Development: All employees have access to free?LinkedIn Learning (https://linkedinlearning.tamu.edu/) ?training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance) ?for completing a degree while a Texas A&M employee
Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
