Administrative Assistant (On-site)

AbbVie • North Chicago, IL • 18h ago

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas - immunology, oncology, neuroscience, and eye care - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok (https://www.tiktok.com/@abbvie) .

Job Description

Purpose:

The primary goal of this position is to manage and execute all administrative functions within the

department efficiently. Responsibilities including, managing calendars, coordinating travel

arrangements, processing expense reports, planning meetings and events, creating or modifying

business documents, preparing presentations from source materials, managing office technology, and

acting as a liaison for remote access issues.

Responsibilities:

-Provides general administrative support to the organization. May provide back up support to higher-

level management as needed.

-Maintains and manages calendars, including scheduling meetings and proactively identifying and

resolving scheduling conflicts.

-Coordinates domestic and international travel arrangements and processing of corresponding

expense reports.

-Uses intermediate to advanced software skills to perform assigned work. Uses and understands

Microsoft Office Suite and other business-specific software, including Corporate Travel website and

other programs.

-Coordinates new employee onboarding.

-Responsible for compliance with applicable Corporate and Divisional Policies and procedures.

Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate

Branding Guidelines, and Copy Center procedures (if applicable).

-Coordinates and maintains departmental files, as assigned, in compliance with corporate and

government regulations.

Qualifications

-High School diploma or equivalent. Some college preferred.

-1+ years previous admin experience or equivalent.

-Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, SharePoint, and

understanding of business processes and requirements.

-Self-starter able to function at a high level with general instruction and supervision.

-Builds strong relationships with peers and cross-functionally.

-Team-oriented, can-do attitude and desire to be productive contributor to overall organization.

-Learns quickly and can change course quickly when needed.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ??

The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.??

We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.??

This job is eligible to participate in our short-term incentive programs. ??

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.? Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html

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