Administrative Assistant

NBC Universal • Universal City, CA • 22h ago

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

The Administrative Assistant will support the VP, Business Strategy, Office of the Chairman and provide additional support to Entertainment & Studios Senior Executives when needed.

Essential Responsibilities:

Daily administrative duties including scheduling meetings, booking conference rooms, facilitating IT support, managing guest arrivals, picking up meals, retrieving mail, and ordering & restocking office materials

Ensure calendar is up-to-date with latest event & meeting details

Assist with booking travel & confirming all logistics (hotels, flights, car transportation, reservations, etc.)

Prepare meeting materials including credit/client list, bio, & recent headlines

Run errands on the lot

Provide temporary desk coverage or support for Senior Execs when needed

Interact with executive offices across all divisions of NBCU, including production, marketing/publicity, distribution, business affairs, communications, and HR

Basic Requirements:

Bachelor's degree or higher

Minimum 1 year of demonstrated successful organizational skills and the ability to prioritize in an Assistant role covering a desk

Minimum 1 year experience and demonstrated ability in Outlook, Microsoft Word, Excel, PowerPoint

Ability to establish and maintain good working relationships with individuals within NBCUniversal and in the business community

Demonstrated ability to handle sensitive and confidential information with discretion and integrity

Desired Characteristics:

High degree of professionalism and the ability to interface well with Senior Level management

Extreme attention to detail and organizational skills

Ability to multi-task and prioritize in a fast-paced environment and be flexible with changing schedules

Strong sense of urgency

Ability to take direction from multiple people

Impeccable communication skills & sound judgement to escalate information to appropriate parties

Strong interpersonal skills that will support the ability to successfully work with other assistants

Understanding of & interest in creative industry

Additional Requirements:

Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page (https://www.nbcunicareers.com/benefits) of the Careers website. Salary range: $56,000-60,00

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