Administrative Assistant III

UCLA Health • Los Angeles, CA • 1d ago

Description

As an Administrative Assistant III, you'll play a key role in supporting the Logistics and Materials Management departments across UCLA Health. This is a high-impact position where your attention to detail, organizational skills, and analytical mindset will help keep essential operations running smoothly.

In this role, you'll manage daily administrative tasks, assist department leadership, and support staff coordination. You'll handle confidential information, track and analyze data, prepare reports, and support quality improvement efforts. You'll also be responsible for processing and reconciling invoices, coordinating with Procurement and Accounts Payable, and ensuring timely monthly recharges.

This role includes a mix of administrative, financial, and project-based work, along with serving as the department's main point of contact for incoming calls. If you're looking for a fast-paced, collaborative environment where your work supports vital healthcare services, this could be a great fit.

Salary Range:

Qualifications

Capability of functioning in the role of an Administrative Assistant III.

Proficient use of Inventory Control Automated database system

Proficient use of computer software, UCLA financial systems and Microsoft Office.

Ability to perform basic arithmetic calculations.

Skills in organizing and maintaining computer files as well as general hard copy files.

Skills in performing accurate record keeping.

Strong critical thinking and problem-solving.

Skills in dealing with all levels of management, staff, customers, and vendors.

Excellent verbal and written communication skills.

Consistently demonstrates a high degree of accuracy and attention to detail.

Consistently adheres to Materials Management/Receiving and UCLA Health policies and procedures.

Ability to work in teams.

Strong communication, interpersonal, organizational and facilitation skills with a strong customer service emphasis.

Skilled in performing with frequent interruptions and/or distractions.

Skilled in setting priorities that accurately reflect importance of job responsibilities.

Ability to work independently and follow thru on assignments and direction.

Ability to perform multiple tasks within specified timeframes.

Experience in acute health care setting.

Demonstrated skills and knowledge to recognize 'confidential' issues/information/documents, and ability to retain the corresponding confidentiality and handle the related issues in a proper manner.

Attends all in-services/workshops as requested. Attends and participates in required fire, safety, disaster, body mechanics etc. classes and/or drills.

Ability to lift, push and pull up to 30 pounds

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

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