Back to Jobs search

Accounts Payable Clerk/Administrative Assistant

Colo-Nesco Community School District • Colo, IA • 5d ago

Accounts Payable Clerk/Administrative Assistant JobID: 297

Position Type:

Secretarial/Clerical/ Accounts Payable

Date Posted:

6/23/2025

Location:

Colo-NESCO Community School District

Closing Date:

07/07/2025

Accounts Payable Clerk/Administrative Assistant

This position is a shared position between the Collins-Maxwell School District and the Colo-NESCO School District. The position will be an employee of the Collins-Maxwell School District. Half the day will be spent in each district.

Primary Purpose

Under the direct supervision of School Business Officer, to assist in the administration of the school district's accounts payable function, ensuring the accuracy of invoices to be paid, and the timely payment of school district expenses, maintaining accurate account balances, in conformance with school district policies and practices as well as applicable laws and regulations.

Essential Functions

Assists in administering the school district's accounts payable function, including the processing of purchase orders and invoices for payment, and inputting and maintaining data and information into the accounting system regarding accounts payable to ensure records are accurate and up-to-date.

Researches discrepancies regarding the accuracy of invoice amounts, item counts, etc. for the purpose of ensuring accuracy and implementing corrective measures, communicating with vendors, consultants, translators, or others as needed to reconcile.

Assists in inputting and maintaining all data and information into the accounting system regarding accounts payable.

Reconciles accounts payable invoice batches.

Develops reporting procedures and internal controls for timely and accurate completion of reporting and record-keeping requirements.

Maintains accounts payable records for accurate and up-to-date filing and recordkeeping.

Composes correspondence to clients as needed for the purpose of documenting activities, providing written reference and/or conveying information regarding accounts payable issues, balances, etc.

Additional Duties

Processes deposits as money is received to the District and enters the receipts in the accounting system. Assists the building secretaries with visitors to the office, including students, parents, substitute teachers, and others. Answers telephone calls, and provides information and assistance to callers. Distribute incoming mail appropriately. Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the office and accounting system.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Travel Requirements

Travel to both school district offices once per day is necessary. Additional travel stipend will be provided to offset commuting costs.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Knowledge, Skills and Abilities

Knowledge of accounting and bookkeeping principles.

Organizational and time management skills.

Ability to report work orally or in writing to supervisor as required.

Ability to carry out instructions furnished in written or oral form.

Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators.

Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Google Workspace).

Ability to problem-solve job-related issues.

Ability to process paperwork accurately according to standardized procedures.

Ability to maintain confidentiality of information regarding students, employees, school district financial and other information.

Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Physical and Mental Demands, Work Hazards

Works in standard office building environments

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Some successful bookkeeping or accounting experience preferred.

Benefits

The District provides single health insurance, and optional dental, vision, flexible spending and life insurance and LTD. Paid sick leave, vacation and personal days.

FLSA Status: Non-exempt

Similar Jobs

Claims Management Intern

Iowa Department of Administrative Services • Ames, IA • 2d ago

Finance & Accounting

Claims Management Intern Print ( https://www.governmentjobs.com/careers/iowa/jobs/newprint/4986474 ) Apply ? Claims Management Intern Salary $16.95 Hourly Location Ames - 50010 - Story County, IA Job Type Internship Job...

2d ago

Go to Apply

Manager Budget and Finance

Iowa State University • Ames, IA • 3d ago

Finance & Accounting

Position Title:Manager Budget and Finance Job Group:Professional & Scientific Required Minimum Qualifications:Bachelor's degree and 5 years of related experience Preferred Qualifications:Degree in accounting, finance...

3d ago

Go to Apply

Accounts Payable Clerk/Administrative Assistant

Collins-Maxwell Community Schools • Maxwell, IA • 5d ago

Finance & Accounting

Accounts Payable Clerk/Administrative Assistant JobID: 304 Position Type: Secretarial/Clerical/ Business Office Clerk Date Posted: 6/23/2025 Location: Collins-Maxwell School District Closing Date: 07072025 Accounts Payab...

5d ago

Go to Apply

Finance Intern

Danfoss • Ames, IA • 1w ago

Finance & Accounting

Finance Intern Requisition ID: 44456 Job Location(s): Ames, IA, US Employment Type: Full Time Segment: Group Functions CFO Job Function: Finance & Accounting Work Location Type: On-site Job Description Danfoss in Ame...

1w ago

Go to Apply

Budget and Finance Specialist III

Iowa State University • Ames, IA • 3w ago

Finance & Accounting

Position Title:Budget and Finance Specialist III Job Group:Professional & Scientific Required Minimum Qualifications:Bachelor's degree and 5 years of related experience Preferred Qualifications:- Bachelor's or Master...

3w ago

Go to Apply

Location Manager - New Century FS - Melbourne, IA

GROWMARK, Inc. • Melbourne, IA • 1d ago

Management & Administrative

PURPOSE AND SUMMARY STATEMENT In collaboration with the Location Administrative Manager, manages operations, equipment and personnel assigned to the location. SUPERVISION AND LEADERSHIP In collaboration with the Location...

1d ago

Go to Apply

Executive Administrative Assistant - Vice President for Research

Iowa State University • Ames, IA • 1d ago

Management & Administrative

Position Title:Executive Administrative Assistant - Vice President for Research Job Group:Professional & Scientific Required Minimum Qualifications:Bachelor's degree and 3 years of related experience Preferred Qualif...

1d ago

Go to Apply

Associate Director, Supply Chain Management

Merck • Ames, IA • 2d ago

Management & Administrative

Job Description Position Overview The Global Supply Chain Management Regional Operations team is responsible for ensuring inventory is consistently available to meet customer demand using data analytics. The role require...

2d ago

Go to Apply

Sales

Menards, Inc. • Ames, IA • 3d ago

Sales & Marketing

Sales Job#:394549 Location:AMES, IA Department:Store Opportunities Category:FT Sales Salary:Hourly Apply To This Job Return To List Job Description Full-time Make BIG Money at Menards! E xtra $3 per hour on Sat/Sun Store...

3d ago

Go to Apply

Entry Level Phlebotomist

BioLife Plasma Services • Ames, IA • 3d ago

Hospital & Medical

By clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda's Privacy Notice an...

3d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.