Position Title:Executive Administrative Assistant - Vice President for Research
Job Group:Professional & Scientific
Required Minimum Qualifications:Bachelor's degree and 3 years of related experience
Preferred Qualifications:Experience utilizing software programs such as Microsoft Office Suite, Smartsheet, and Workday
Proficiency in calendar management/scheduling
Direct experience in a complex administrative setting providing support to a senior administrator
Experience with organizing events
Demonstrated experience identifying, analyzing, and implementing process improvements to enhance efficiency, streamline workflows, or improve service delivery in a collaborative work environment
Job Description:
Are you excited to grow your skills in a fast-paced environment where no two days are the same? Do you thrive in environments where people are passionate, driven, and committed to making a meaningful impact?
If so, The Office of the Vice President for Research (OVPR) at Iowa State University is currently seeking applicants for an Executive Administrative Assistant position! This position will provide executive-level, collaborative administrative support to the Vice President for Research (VPR).
What You'll Do:
Planning, organizing, and overseeing arrangements for meetings with deans, industry organizations, and others.
Managing communications, including confidential, substantive, and time-sensitive assignments.
Assisting with projects and reports.
Monitoring the status of pending issues and deadlines.
Managing VPR's calendar, including prioritizing appointments and coordinating events and travel.
Supporting communications for VPR and office correspondence.
Assisting with event coordination.
The successful candidate will demonstrate the ability to anticipate and meet the needs of the VPR by exercising sound judgment, taking initiative, and maintaining professionalism under pressure. They will also be able to understand, analyze, communicate, and coordinate highly complex issues and information.
Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.
About The Office of the Vice President for Research:
The Office of the Vice President for Research advances Iowa State University research in collaboration with partners in colleges, interdisciplinary research centers, and central administration. Our mission is to lead the Iowa State Research enterprise and community by promoting and sustaining a safe, secure, and respectful environment that: emphasizes integrity, ethical conduct of research, professionalism, and accountability; values creativity, innovation, scholarly pursuits, and artistic expression; fuels collaboration within and across disciplines; and supports research that reflects Land-grant ideals and integrates with the education, outreach, and engagement missions of the university.
Level Guidelines- Intermediate-level position with solid professional and/or technical skills working under general supervision to achieve goals- Applies broad, working knowledge of the principles of the field to moderately complex, difficult, and varied problems and issues- Exercises judgment within defined procedures and practices to determine appropriate action and resolve problems- Responds to a broad range of inquiries and requests- May provide training and/or direction to lower-level staff- May lead projects of moderate scope and complexity- Provides guidance to students
Appointment Type:Regular
Number of Months Employed Per Year:12 Month Work Period
Time Type:Full time
Pay Grade:PS808
Application Instructions:To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: - Retirement benefits including defined benefit and defined contribution plans - Generous vacation, holiday and sick time and leave plans - Onsite childcare (Ames, Iowa) - Life insurance and long-term disability - Flexible Spending Accounts - Various voluntary benefits and discounts - Employee Assistance Program - Wellbeing program - Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.
Original Posting Date: June 27, 2025
Posting Close Date:July 13, 2025
Job Requisition Number:R17328
By focusing on the future and providing the best student experience possible, Iowa State University (http://www.iastate.edu/) attracts students and faculty who want to make a difference. With a comprehensive?land-grant?mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State, we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.
Iowa State University is a welcoming community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.
All offers of employment, oral and written, are contingent upon the university's verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.
Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515-294-7612, email eooffice@iastate.edu.
If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485. Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485. TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942.
General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.
