JOB REQUIREMENTS: Join our dedicated Court Services Team and play a
vital role in supporting judicial operations with accuracy, integrity,
and a strong commitment to public service. The Deputy Clerk is
responsible for all court files and court records and are the interface
between the Courts and the public, law enforcement, lawyers and other
Departments involved in the Court system. Deputy Court Clerks draft,
prepare, accept, process, manage and monitor court orders, court
documents, legal forms and correspondence; schedule and clerk all Court
hearings; determine and monitor deadlines. Performs intermediate
administrative support and researches Wisconsin State Statutes,
ordinances, local rules, Supreme Court Rules and other applicable
regulations and apply the appropriate legal provisions to ensure
accuracy and compliance. Deputy Clerks analyze facts, statutes and
exercise sound judgment to arrive at conclusions that are appropriate
and within statutory guidelines. Assists in access to and use of the
Court system and database; explain court processes and procedures; and
provide information regarding available resources. The anticipated
starting wage is between \$24.36/hr and \$25.72/hr. Primary
Responsibilities The following duties are primarily performed and which
are essential for this position. Employees are expected to be able to
perform each of these job duties satisfactorily and successfully to be
qualified for the position. Other duties may be required and assigned.
Utilizes the Wisconsin Court System database to create, manage and
monitor Court case/records from initial filing through disposition,
retention and/or destruction; Researches and applies state statutes,
Supreme Court Rules, ordinances, local rules and other applicable
regulations specific to each case/record @type during each stage of its
progression through the court system which includes, but is not limited
to: determining filing, notice and scheduling deadlines; venue, filing
and notice requirements; confidentiality; parties\' access to a case.
Prepares, creates, reviews and distributes court orders, judgments,
warrants/capias, and other documents for judges, court commissioner or
staff signature. Interprets and verifies statutory authority in
preparation of court orders and other court documents; enters and
disposes of cases; distributes paperwork to agencies, attorneys, and
individuals. Electronically files proposed orders and documents that
must be prepared outside the state court database for judicial review
and/or signature utilizing the Non-Party E-filing portal on the
Wisconsin State Court website. Clerks all circuit court hearings,
including conducting scheduling conferences. Creates accurate court
minutes in the court file; administers oaths to witnesses; collects and
marks exhibits; schedules future court dates; operates courtroom
technology/equipment; professionally communicates with all parties in
the courtroom. Schedules and reschedules cases in accordance with
statutory deadlines and notice requirements pursuant to Wisconsin State
Statutes, ordinances and local rules; coordinates scheduling with the
District Attorney\'s Office, Corporation Counsel, City Attorney, Public
Defender\'s Office, Child Support Agency, Dunn County Human Services,
other attorneys and self-represented litigants; prepares Notices of
Hearings including designated methods of appearance and distributes to
parties. Schedules interpreters for all court proceedings involving
non-English speaking or deaf individuals. Assists with coordinating
yearly schedule for the Court Commissioner and/or mediator. Assigns
Guardians ad Litems and adversary counsel pursuant to Wisconsin
Statutes; prepares orders for payment of Guardian ad Litem/adversary
counsel services. Prepares and distributes accountings, report forms and
guidelines annually to guardians; reviews accounts and reports for
accuracy and completeness when filed; follows up on overdue accounts and
reports. Maintains inventory and orders office supplies, forms, and
equipment. Enters ordered supplies into the county\'s financial software
system (SAP). Makes fiscally responsible decisions when placing orders
to ensure purchases are within the allotted budgeted amount each year.
Maintains jury pools and panels; issues summonses and trial dates;
assembles jury panels, qualifies and excuses jurors; prepares vouchers
for jury payments; communicates with attorneys, jurors, jury bailiffs
and agencies regarding jury schedules; performs numerous follow-up tasks
with jurors. Conducts public record searches and criminal background
checks; facilitates access to, certifies and provides copies of court
files/documents, including monthly reports for cases filed; processes
and executes substitutions of judge, judicial transfers and assignments;
monitors and maintains court exhibits, retention and destruction of
exhibits and court files. Prepares cases for appeal to the Court of
Appeals and the State Supreme Court, including compilation of the
electronic court record and notification to attorneys prior to
submission of the file to a higher court. Assists self-represented
litigants through provision of guidelines, available resource
information handouts, direction to on-line resources; re-directs
individuals to other county, city, state and federal departments as
appropriate; addresses language barriers and utilizes resources to
effectively communicate with non-English speakers. Reviews documents
presented for filing with the individual filer for completeness. Answers
and screens incoming telephone calls, responds to court e-mail, timely
processes incoming and outgoing mail and faxes. Receives payments for
fines, fees, costs and forfeitures; processes down payments and final
payments in Sheriff\'s Sales; determines and collects applicable filing
fees for initial case filings and subsequent motions, record searches,
copy fees and certification fees dependent on case @type. Creates
financial assessments and payment plans within the court cases;
interviews individuals for eligibility of payment plans; satisfies
judgments; prepares drivers\' license reinstatement forms upon payment
or approved application of payment plan; refers individuals to
collection agency for past due debts. Completes daily deposit as
requested, and securely delivers bank deposit to the appropriate
financial institution. Deputized as Deputy Register in Probate/Probate
Registrar. Performs other duties of a comparable level/@type, as
assigned. ** OTHER EXPERIENCE AND QUALIFICATIONS: Minimum of two
(2) years of experience as a paralegal or other related field.
** APPLICATION INSTRUCTIONS: Apply Online:
https://www.governmentjobs.com/careers/dunncounty/jobs/4977151/deputy-clerk?page@type=jobOpportunitiesJobs
