Sales Coordinator

BrightView • Pleasanton, CA • 1d ago

At BrightView, the best teams are created and maintained here. If you are searching for your next fulfilling career, picture yourself on a best-in-class team where you can grow to be your brightest. We're looking for a Sales Coordinator. Can you picture yourself here?

Here's what you'd do:

The Sales Coordinator position supports new business development efforts in an assigned region and will provide administrative, sales reporting, and other duties as assigned to meet our growth objectives.

You'd be responsible for:

Support Sales Leadership in regional execution of sales efforts by planning and coordinating activities; schedule meetings, record action items, prepare monthly business review presentations, support sales planning, coordinate travel, and administer onboarding needs of new team members while partnering with HR and other functional groups.

Act as the liaison between the Sales Team and the Administrative Team as it relates to contracts administration; gather necessary data to book contracts into backlog and follow sold jobs through the contracting process to ensure prompt contract processing time.

Work with other functional groups and departments to include HR, IT, Finance, Accounting, Marketing, Communications, and the National Sales Team.

Ensure all paperwork is submitted in a timely manner and obtain 100% compliance on measured activities.

Serve as regional power-user, trainer, and administrator of Dynamics CRM to include monitoring daily usage, data integrity and completeness and provide training as necessary

Generate standard reports and develop customized reporting templates to provide status of sales opportunities by process and macro increments.

Analyze and coordinate RFP/RFQ/RFI documents and responses by gathering key data upon receipt of solicitation, assisting in the development of routine responses, providing standard boilerplate responses when appropriate, and taking the lead in developing proposals for opportunities more strategic in nature

Ensure accuracy and consistency of look of all materials (proposals, presentations).

Ensure all Sales Team news is communicated. (i.e., Assemble, Create, Write, Edit and Distribute)

Assist in the composing or editing of personalized correspondence (i.e., e-mails, letters) to clients or prospective clients as requested by the Sales Team.

Track information regularly regarding competitors of the company's lines of business, vertical markets, and key engagement buying groups.

Communicate with external parties (clients, prospects, 3rd parties) and internal staff on an ongoing basis.

Serve as first line of support for sales team members for processes, tools, and information exclusive of personnel matters.

Access and manage customer portals (both external and internal) and pulling in necessary work orders/purchase orders/etc.

Communicate with and collect data from branch teams when necessary

Provide training when necessary for branch teams.

Drive activities between the Sales Team & Marketing Team: supply and distribute sales support materials including but not limited to brochures, mailers, presentations, white papers, client lists, references, and templates.

Work with Marketing Lead to maintain inventory of central repository of images, promotional products, and other items customary to use by the sales organization.

Perform web-based research in support of new business development activities.

Create cold call lists and scripts and be willing to participate in executing same

Track results, follow-up actions, etc. and conduct outbound telemarketing calls as directed to aid in appointment setting.

Arrange, coordinate, and manage attendance of conferences, conventions, and trade shows.

You might be a good fit if you have:

Minimum of 5 years professional experience in a fast-paced business environment; preference in a multi-person and geographically dispersed Sales Team or Sales Leadership support role.

Minimum 2-year college degree in business, communications, or marketing. Four-year degree preferred.

Exceptional organizational skills and attention to detail

Team player with ability to take direction and work independently when needed

Strong communications skills, both written and verbal

Ability to juggle multiple projects and meet deadlines in a fast-paced environment

Ability to be flexible to ever changing business needs and priorities

Ability to work cross functionally across all levels of management and staff, as well as outside clients and vendors.

Proficient with Microsoft Office applications; Excellent Excel and PowerPoint skills a must.

Experience with project manager software and graphics suites a plus.

Dynamics or similar CRM experience required

Experience generating reports in Dynamics or similar CRM report writers

CRM Database, Marketing Automation (e-Mail function - constant contact, MailChimp, etc.)

Work Environment:

This role will either be remote or be based in an office environment.

Here's what to know about working here:

Here at BrightView, we're as passionate about caring for our clients as we are about caring for each other. Though we're the nation's leading landscape company, we maintain a small company feel and supportive environment that makes our team members feel at home.

If you're looking to join a team of talented go-getters who tackle big vision projects other companies could only dream of, you just might have found your match. With our range of services, including landscape design, development, maintenance and enhancements, there's no limit to what we can do, and what you can achieve.

Growing Everyday

Like the communities we serve, you are on a constant path of discovery to shape your career and personal development. In addition to best-in-class opportunities and competitive salary, you may be eligible for benefits and perks like:

Salary - $31.25hr - $36hr

Paid time off

Health and wellness coverage

401k savings plan

Start Your Bright New Career Journey

BrightView is an Equal Employment Opportunity and E-Verify Employer.

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