Administrative Assistant I

TARRANT REGIONAL WATER DISTRICT • Fort Worth, TX • 7h ago

Salary: $18.00 - $21.91 per hour

Required Work Schedule: This is a part-time position, with a maximum of 29 hours per week. The scheduled hours are Monday through Thursday from 11:00 AM to 5:00 PM, and Friday from 11:00 AM to 4:00 PM.

This position provides administrative support to their assigned campus. May be responsible for staffing the lobby, greeting visitors, and answering the Districts main phone number. Coordinates District mail service, the use of meeting rooms, and may order food as required. Responsible for meeting setups and takedowns, receiving payments from public and staff, posting Open Meeting Notices, and ordering and stocking supplies. Performs building coordinator duties as assigned by coordinating service for office equipment and provides support within the Administrative Services team.

Job Description

Essential Functions and Responsibilities:

The duties listed below are intended only as illustrations of the various @types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position.

Answer main District phone number, responding to basic questions or directing callers to the appropriate staff member during assigned shift

Provide lobby coverage and greet visitors during assigned shifts

Run the District mail service; prepare and send outgoing District mail, retrieve incoming mail; sort, stamp and distribute mail physically or digitally as needed

With a member of the Admin Services team present, process received payments in accordance with documented payment procedures

Act as Building Manager to ensure buildings and the supplies within are well stocked, organized and tidy for an overall professional appearance

Handle courier services as required

May be responsible for scheduling and coordination of meeting rooms, including meeting setups and takedown. May require ordering and/or picking up food for meetings

May provide support for food requests as required for meetings for their assigned campus, ensuring meals are accurate and timely

May submit Accounts Payable paperwork for select staff

May serve as Procurement Card Coordinator and Travel Coordinator for select staff

Order, stock and organize office, break room, and conference rooms and supplies

Maintain general cleanliness in kitchen areas, work rooms, employee break rooms, and conference rooms

Coordinate service, supplies and maintain office equipment in common areas as needed

Provide backup support with Administrative Services team as needed, including answering phones, assisting guests, processing incoming mail and accounts receivable

Maintain familiarity with strategic District levels of service

Continuous improvement monitoring and innovation efforts

Provide clerical support as requested

Perform other duties as required

Required Experience:

Zero (0) to two (2) years of front office or related experience

Excellent communication skills including phone and email etiquette

Must be flexible, personable, positive, and cooperative

Proficient with MS Office products such as Word and Excel

Proficient with computers and related equipment

Solid work ethic, attention to detail, initiative, and resourcefulness

Must be able to prioritize duties and be well organized

Must have professional appearance and demeanor

Desired Experience:

Five plus (5+) years of front office or related experience

Required Education/Certification/License:

High School Diploma or GED

Valid Texas drivers license

Desired Education/Certification/License: **

None

Success Factors/Job Competencies:

Dependability - reliable in attendance, punctuality and trustworthy in word and action

Detail oriented - conscious effort to focus on impactful specifics

Organization - plans, implements, and follows up on multiple projects and reports

Initiative - identifies problems, recommends solutions, and implements new processes

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