Senior Administrative Assistant

Texas Health Resources • Arlington, TX • 1d ago

Are you looking for a rewarding career with family-friendly hours and top-notch benefits? We're looking for qualified candidates like you to join our Texas Health family.

Work location: Texas Health Resources, Arlington, TX

Core work hours: Monday-Friday 8:00a-5:00p

Summary

This position will report directly to the Vice President of Government and Community Affairs

Job Duties

Relieves management of daily operational problems by responding to all forms of inquiries by seeking the appropriate resources for resolution. May have receptionist responsibilities for management or the department. Develops relationships with internal personnel or departments, vendors or customers to follow-up with issues, obtain services, or finalize plans or agreements. Acts as the department or functional liaison for purchasing, payroll, facilities, equipment or I/S activities. Manages upkeep of manuals or education materials. If applicable, responsible for maintenance of department mailing lists, various logs e.g. mail, visitors, licensing logs.

Assists management with maintenance of Policies and Procedures, documentation revisions and recording of meeting minutes. Uses various database software to create routine and non-routine reports, presentation materials or documents. Uses advanced software programs e.g. spreadsheets, graphics to create or generate documents, web pages or articles, statistical reports or tables, graphics presentations, or educational materials requiring data collection, mathematical manipulations, or information research.

May perform data entry into databases e.g. time and labor. May be responsible for data integrity of unit databases, reports or documents.

Creates draft or final written correspondence for management review. Communicates instructions from management or other personnel to staff to expedite workflow through the department or project and perform all necessary follow-up to problems. May be responsible for entering information, articles, or reports into department or functional web sites. Uses various advanced software tools to create non-routine or ad hoc reports, documents or presentation materials for meetings, seminars, education or events.

Assists management with budget development, expense tracking. Responsible for direct input of data or creation for various reports to assist in the budgeting process. May be accountable for assisting management or project team to meet financial goals of the department or project and/or related accounts payable/receivables. Identifies problems and propose resolutions to management. May be accountable for limited funds disbursement for the department without management immediate approval.

Acts as functional or department liaison for project(s) and/or supervisor(s). May act as the dept trainer for specific skills or be responsible for simple data management, research or reporting.

Manages the department or manager's schedules and calendars. Scheduling duties includes making travel arrangements/accommodations for management or personnel, room scheduling, communications of itineraries etc. Resolves scheduling conflicts. Creates the necessary communications and sends to all personnel regarding meetings, classes, seminars etc. Monitors deadlines and may ensure deadlines are met and proper arrangements made for presentations and necessary presentation materials.

Responsible for monitoring department activities and/or as a project lead. May be part of a routine or special project committee or be responsible for summarizing meeting results for all participants. Takes initiative towards problem resolution by being pro-active and may propose possible resolutions and changes to project leadership or management.

Other duties as assigned.

Education

H.S. Diploma or equivalent required

Experience

5 years in support of a department or supervisor or projects required

Skills

Advanced office software applications skills and experienced user of office and desktop

publishing applications e.g. power point, Excel spreadsheet creation, and other presentation software to create presentations and some analysis, and collaboration platforms e.g. Microsoft Teams. Proven experience producing various forms of business correspondence - e.g. business letters, memos, written and statistical report documentation for production. Proven mathematical skills to collect, manipulate and analyze financial or statistical data. Good project management and organization skills. Excellent verbal, written communications and interpersonal skills. Ability to give instructions and clearly explain any @type of problems or situations.

Why Texas Health?

At Texas Health Resources, our mission is "to improve the health of the people in the communities we serve".

As part of the Texas Health family and its 28,000+ employees, we're one of the largest employers in the Dallas Fort Worth area. Our career growth and professional development opportunities are top-notch and our benefits are equally outstanding. Come be a part of our exceptional team as we improve the health of the people in our communities every day. You belong here.

Learn (https://jobs.texashealth.org/why-texas-health/) more about our culture, benefits, and recent awards.

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Texas Health requires a resume when an application is submitted.Employment opportunities are only reflective of wholly owned Texas Health Resources entities.

We are an Equal Opportunity Employer and do not discriminate against any employees or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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