Job Description Summary:

Administrative Coordinator - Operations Campus

Salary: $29.50 - $36.87 per hour

This role follows a 4-day, 10-hour work schedule, with hours adjusted during the summer season.

The Administrative Coordinator plays a key role in ensuring seamless business operations across multiple departments, with a strong focus on delivering exceptional customer service. This position requires a highly organized, proactive, and emotionally intelligent professional who thrives in dynamic environments. The coordinator brings a high level of attention to detail, adaptability, and sound judgment while managing administrative tasks, coordinating cross-functional communication, and supporting leadership in meeting operational goals.

In addition, the role involves supervising and mentoring members of the Administrative Services Team, while consistently applying strong problem-solving skills and leadership capabilities.

Job Description

Primary Functions and Responsibilities:

The duties listed below are intended only as illustrations of the various @types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position.

Demonstrate outstanding focus, productivity, proactive initiative, professionalism, and careful attention to detail.

Exhibit strong problem-solving skills and the ability to identify opportunities for innovative solutions

Coordinate assigned special projects which may be on-going or short-term and which require supervision, planning, coordination and attention to detail

Offer support and coordination of District programs and initiatives, including event planning, execution, and on-site coordination

Develop a work method that results in completion of all assigned tasks, delivery of quality results, and delivery of a high level of service

Demonstrate exemplary customer service and professionalism at all times

Supervise and mentor members of the Administrative Services Team

Provide coordination and support for, but not limited to, the following administrative functions:

Travel Coordination by obtaining approvals, and processing flight, hotel, car rental, conference registration, per diem and expense reimbursement for select staff

Manage Procurement Card transactions for designated staff, including timely processing and reconciliation to ensure compliance with monthly deadlines.

Provide ongoing clerical and project-based support, including data entry, reporting, and general administrative tasks as needed.

Oversee office operations, including managing special orders, supply requests, and other miscellaneous needs to ensure a well-equipped and efficient work environment.

Coordinate the accounts payable process for designated departments, ensuring accurate invoice and contract release payments while meeting all processing deadlines.

Support designated departments with budget administration as assigned, including reporting and entry

Coordinate meeting logistics, including scheduling, preparation of materials, technology setup, and follow-up to ensure smooth and efficient execution.

Provide support to Administrative Services team as assigned: including, but not limited to, ordering supplies, answering phones, greeting/assisting guests, process incoming mail and checks, courier services and meeting/catering setups

Maintain familiarity with strategic District levels of service

Continuous improvement monitoring and innovation efforts

Perform other duties as required

Required Experience:

Four (4) years of administrative professional experience plus a minimum of two years demonstrating proficiency in a specialized administrative support function, specifically involving coordination of tasks, activities, resources, or communications across teams ordepartments

Proficiency in MS Office products such as Word, Excel, and other database applications

Excellent communication skills including phone and email etiquette

Must be flexible, personal, positive and cooperative

Solid work ethic, attention to detail, initiative and resourcefulness

Must be able to prioritize duties

SharePoint Experience

Desired Experience:

Five (5) or more years of administrative professional experience

Advanced Excel experience

Budgeting reporting experience

Experience with Travel Coordination and program administration

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TARRANT REGIONAL WATER DISTRICT

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Administrative Coordinator - Operations Campus