Juvenile Court Deputy Clerk

Paulding County Juvenile Probation • Paulding, OH • 1d ago

POSITION TITLE: Deputy Clerk EMPLOYER: Paulding County Probate/Juvenile Court SUPERVISOR: Court Administrator EMPLOYMENT STATUS: Full Time (40 hours per week) PAY: From $17.00 per hour JOB RESPONSIBILITY: A Deputy Clerk is responsible for filing and maintaining an accurate record of all legal transactions processed through the Probate/Juvenile Clerk of Courts Office. This includes processing complaints and other filings, preparing entries, and interacting with the public. A Deputy Clerk is an unclassified employee who is appointed by and serves at the pleasure of the Probate/Juvenile Court Judge under Ohio Revised Code Section 2151.13. JOB QUALIFICATIONS AND REQUIREMENTS: A high school diploma or equivalent is required. Paralegal degree or a combination of education and experience sufficient to successfully perform the responsibilities of the position is desired. Knowledge of the judicial justice system, court and clerk-related practices, principles, laws, and operations is preferred. Proficiency in operating a personal computer and using Microsoft Office products including Word, Outlook, and Excel. Ability to prioritize work, perform a variety of duties, and manage a variety of projects simultaneously in a high-pressure atmosphere under time constraints. Ability to effectively and professionally communicate verbally and in writing and deliver quality customer service. Demonstrated dependability, reliability, and excellent attendance. Must pass criminal background check. ESSENTIAL JOB FUNCTIONS: The responsibilities of this position include but are not limited to: Receives and file stamps filings and distributes to appropriate party Prepares and processes various legal documents, including hearing notices, summonses, subpoenas, and warrants Journalizes, indexes, and dockets each entry in the Court's case management system Prepares, files, retrieves, and updates case files Serves as court clerk including court reporting, calling cases, arranging and maintaining courtroom Calculates and quotes court costs Receives payment of court costs and fines and issues receipts Responds to questions from the general public both in person and by phone Schedules court hearings with the prosecutor's office, attorneys, law firms, Child Support Enforcement Agency, Department of Job and Family Services, and other offices Manages the Court's docket and calendar Sets hearings and notifies parties Prepares entries, notices, citations, legal documents Processes court orders and prepares judgment entries Types correspondence for the Judge Collects juvenile driver's licenses Issues marriage licenses and indexes marriages Processes court-appointed attorney bills Prepares statistical reports for state or county Maintains individual cash drawer Balances the checkbook for the Probate/Juvenile Court checking account Performs regular disbursements to the Probate/Juvenile Court checking account and county treasury Assists with genealogy requests Receives, screens, and directs calls to appropriate person or department Responds to mail requests Certifies legal documents Scans and stores case files and other Court documents Prepares and submits data to the Supreme Court of Ohio, Ohio Bureau of Criminal Investigation, and Ohio Bureau of Motor Vehicles as required Assists with collection of information for audits Assists with collection and organization of data for the Court's annual report Provides the public with written information regarding court programs, such as the pro se legal clinic and guardianship trainings Performs any other duties as deem

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