SALES ADMIN ASSIST

Advantech Industries Inc. • Rochester, NY • 1d ago

SALES ADMINISTRATIVE ASSISTANT

JOB SUMMARY:

Under the supervision of the Sales Manager, the Sales Administrative Assistant is responsible for the entire quote preparation process starting from receipt of Request for Quote from customers through compilation of complete quote package. This position also handles sending quotes out to customers along with handling daily customer requests.

DUTIES & RESPONSIBIITIES

Receive RFQs from customers

Review drawings and quote data for all necessary information

Contact customer for any issues regarding quote package

Print and organize all job specs, prints and necessary data

Assign quote number to quote package

Check history of parts in system

Obtain quotes from outside vendors for job requirements

Compile completed quote package and deliver to Engineering Manager

Create quotes and send to customers

Receive and log purchase orders

Create jobs in software system

Work with production control to obtain target pricing from outsource vendors if job is awarded.

Answer telephone calls

Check-in and screen customers/vendors

Filing

General Receptionist duties

SKILLS & QUALIFICATIONS

With limited supervision and quality work ethic, functions as a member of a customer-driven quality engineering team whose goal is to ensure that customer requests and product requirements are consistently achieved.

Superior communication skills, both verbal and written, and ability to develop teamwork among staff.

Must be diplomatic and possess good human interaction skills.

Holds oneself accountable for doing whatever is needed to meet the commitments made around project outcomes.

Ability to multi-task using the appropriate level of accuracy and priority setting.

Maintains adequate levels of performance and motivation despite job tasks that are routine, repetitive and / or non-stimulating.

Ability to work well under pressure, to adhere to deadlines and the ability to be flexible.

Thorough operational knowledge of computer, copier/printer and phone usage.

Ability to prioritize and organize.

Microsoft Office experience preferred.

High School Diploma or GED

Minimum 5 years experience in related manufacture engineering environment.

JOB BENEFITS

Vacation

Paid Sick Leave

Holidays

Health

Dental

Vision

Life Insurance

401(k) Plan

According to the New York Pay Transparency law, pay range for this job is $20.00 - $25.00 / hour. The actual compensation will be determined based on experience and other factors permitted by law.

Advantech Industries Inc. is a Drug-Free Workplace. Employment is contingent upon the successful completion of a pre-employment drug screen.

ITAR Restricted: This position is restricted to US Citizens, Permanent Residents or Green Card Holders

EOE/AA Race/Color/Sex/Religion/National Origin/Disability/Veteran

Advantech Industries Inc. is committed to providing a work environment that is free from unlawful discrimination and harassment in any form and will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship. If you are interested in applying for employment and feel you need a reasonable accommodation pursuant to the ADA, you are encouraged to contact Human Resources.

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