Marketing Coordinator (Events)

Fox Rothschild LLP • Exton, PA • 1w ago

Description

As a member of the Business Development & Marketing Department, the Marketing Coordinator provides project support to new marketing initiatives and administrative support to the execution of the Firm-hosted events and firm-sponsored industry and trade conferences, as well as an array of other educational programming for clients.

ESSENTIAL FUNCTIONS:

Perform a variety of clerical/administrative functions to support the timely execution of marketing plans and projects including the following: maintain schedules for key marketing projects and track expenditures and budgets.

Perform CRM data management, including ongoing data clean-up and maintenance, by eliminating duplicate and invalid data, resolving discrepancies, verifying standardization of data and ensuring that required fields are populated.

Partner with the database marketing team to communicate target audience requirements and segmentation across brands and campaigns.

Provide CRM user training to legal and non-legal end-users both in person and remotely.

Conduct miscellaneous research for Business Development and Marketing projects including competitive intelligence for the Business Development team.

Serve as the tech lead for client facing Webinars.

Provide significant assistance to the team for assigned client-related marketing events and sponsorships (and as needed, other offices in our national network), including onsite staffing, venue research, coordination with caterers, payment processing, follow-up calls and other miscellaneous tasks.

Update and maintain internal events database. Track all client events ensuring all related details are properly recorded.

Ability to utilize various technology systems and software to support meeting planning end to end process.

Provide on-site support for a variety of events in various office and conference locations throughout the country.

Maintain stock of literature and materials, updates and adds records to computer databases; assist in the logistics of planning and set up for presentations, meetings and special events. May assist with proofreading marketing materials.

ADDITIONAL FUNCTIONS:

Assist with other marketing related activities, as assigned.

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

Education:

Bachelor's degree required or equivalent work experience.

Experience:

One to two years of experience in a professional services environment. Event/hospitality/marketing-related experience preferred.

Knowledge, Skills, & Abilities:

Strong organizational and presentation skills with attention to detail.

Ability to prioritize workload.

Proficient using MS Office suite of products, including Word, Excel and PowerPoint. Experience with InterAction system a plus.

Ability to work in a fast-paced, high-pressure environment while providing outstanding service to internal and external clients/contacts. Position requires consistent demonstration of poise, tact and diplomacy.

Ability to work well with attorneys, business professionals and firm administration on an ongoing basis while providing the highest level of customer service.

Ability to work collaboratively within a team environment.

Ability to meet deadlines and handle multiple assignments simultaneously under strict time constraints.

Excellent writing and presentation skills.

Must be willing and able to travel (locally, but if necessary, on a national scale) as required. Travel to off-site venues may require the flexibility to travel using various modes of transportation or have a valid driver license and reasonable transportation.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL REQUIREMENTS

Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.

VISUAL ACUITY

Worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

DISCLAIMER

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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