Administrative Assistant

ProSphere Tek • Richland, WA • 21h ago

Overview

Advanced Technologies and Laboratories (ATL), a Planned Systems International (PSI) company, is hiring for a Administrative Assistant in Richland, WA.

This position will support Navarro-ATL. Navarro-ATL is located in Richland, WA and operates, manages, and maintains the 222-S Laboratory Complex for the Department of Energy. Navarro-ATL members are Navarro Research and Engineering, Inc. (Oak Ridge, TN), and Advanced Technologies and Laboratories International (Gaithersburg, MD).

Essential Functions and Job Responsibilities

Performs a variety of routine to complex secretarial and administrative functions in accordance with company and departmental policies and procedures. Collects, analyzes, and compiles data and information from various sources; composes, prepares, and @types a variety of correspondence, memos, reports, and other materials; maintains hardcopy/electronic files, and assists with tracking budgets related to department operations, programs, and expenditures. Maintains professional, effective communication and works cooperatively with other management and staff to ensure smooth and effective operations. Maintains sensitivity of confidential business or personal information.

Building Administrator for 2713S and MO-291:

Greet visitors

Arrange service calls for maintenance and special housekeeping requests and tracks to completion

Act as a key custodian, Provide service crews access to secured rooms

Maintain office/cubicle seating charts

Manage furniture needs and excess

Act as an accountability aid for emergency preparedness

Inventory office supplies and place orders

Maintain Analytical Operations staff meeting/vacation schedules

Update employee information in site database

Prepare communications - memos, emails, reports, correspondence

Provide records management support

Create and maintain filing systems - electronic and physical

Maintain property/equipment inventories/assignments in site database

Schedule meetings including use of conference rooms

Prepare presentations and meeting agendas

Support company activity planning and execution

Support employee timecard submittal and Payroll department

Support assessments

Minimum Requirements

High School diploma and 3 years of relevant work experience or an equivalent combination of education, training, and experience.

Strong written and verbal communications - must read, write, and understand the English language

Proficient user of Microsoft Office (Outlook/Word/Excel/PowerPoint)

Desired Qualifications

High School diploma and 5 years of relevant work experience or an equivalent combination of education, training, and experience.

Experience with Hanford Contractor administrative support

Compensation

Grade 4: $44,163 - $55,688

Grade 5: $48,600 - $61,300

The grade level offered to the selected candidate will be based on business needs and the candidate's education, training, and/or relevant experience.

Company Benefits

PSI offers full-time, benefits eligible employees a competitive total compensation package that includes paid leave, and options for employer sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance. Flexible spending account and health saving account options offer pre-tax savings for qualified medical, dental, and vision expenses. The company sponsored 401(k) retirement plan has an employer contribution match that is immediately vested. We invest in the professional growth of our employees through professional courses, certifications, and tuition reimbursement programs.

EEO Commitment

It is company policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits, and termination, are made without regard to race, color, religion, age, sex, sexual orientation, pregnancy, gender identity, genetic information, national origin, citizenship status, veteran status, protected veteran status, disability, or any other characteristic protected by applicable federal, state, or local law.

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