Senior Administrative Assistant

AbbVie • North Chicago, IL • 8h ago

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas - immunology, oncology, neuroscience, and eye care - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok (https://www.tiktok.com/@abbvie) .

Job Description

Responsibilities include all administrative functions of the department: answering phones, managing calendars, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, planning meetings/events, creating or revising business documents, preparing presentations from source materials, handling teleconference, Web Ex and Blackberry/iPhone setups, managing billing, compiling meeting materials and other similar matters.

Responsibilities:

Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.

Monitors and prioritizes executives email, highlights actions and routinely authors responses.

Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.

Follows company purchasing and other established procedures.

Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.

Coordinates new employee office setups and onboarding.

Professionally interacts with high level executives.

Consistently handles confidential or business-sensitive information.

Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.

Proactively identifies and resolves scheduling conflicts.

Qualifications

Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.

Experience providing support to a VP level or equivalent.

Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.

Self-starter able to function at a high level with general instruction.

Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.

Team-oriented, can-do attitude and desire to be productive contributor to overall organization.

Learns quickly and can change course quickly when needed.

Open to suggestions and innovation for improvement.

Professional demeanor and ability to maintain confidentiality.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ??

The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.??

We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.??

This job is eligible to participate in our short-term incentive programs. ??

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law. ?

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.? Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html

Salary: $26.1 - $47.1

AbbVie

Go to Apply

Share this job

Similar Jobs

Key Account Manager

ULINE INC • Pleasant Prairie, WI • 4h ago

Management & Administrative

JOB REQUIREMENTS: Key Account Manager Corporate Headquarters 12575 Uline Drive, Pleasant Prairie, WI 53158 Sales strategies for satisfied customers! As a Key Account Manager at Uline, identify sales opportunities and ma...

4h ago

Go to Apply

Administrative Assistant Executive

ULINE INC • Pleasant Prairie, WI • 8h ago

Management & Administrative

JOB REQUIREMENTS: Administrative Assistant - Executive Operations Corporate Headquarters 12575 Uline Drive, Pleasant Prairie, WI 53158 Are you meticulous with superior organizational skills? Then Uline is looking for yo...

8h ago

Go to Apply

Administrative Assistant

Allied Universal • Waukegan, IL • 8h ago

Management & Administrative

Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you wi...

8h ago

Go to Apply

Administrative Assistant Facilities

ULINE INC • Pleasant Prairie, WI • 8h ago

Management & Administrative

JOB REQUIREMENTS: Administrative Assistant - Facilities Corporate Headquarters 12575 Uline Drive, Pleasant Prairie, WI 53158 Are you meticulous with superior organizational skills? Then Uline is looking for you to join...

8h ago

Go to Apply

Administrative Assistant

ULINE INC • Pleasant Prairie, WI • 8h ago

Management & Administrative

JOB REQUIREMENTS: Administrative Assistant - Facilities Corporate Headquarters 12575 Uline Drive, Pleasant Prairie, WI 53158 Are you a meticulous multitasker? Then Uline is looking for you to join our corporate Faciliti...

8h ago

Go to Apply

Manager - Xtandi Marketing

Astellas Pharma • Northbrook, IL • 1d ago

Management & Administrative

Manager - Xtandi Marketing Do you want to be part of an inclusive team that works to develop innovative therapies for patients? Every day, we are driven to develop and deliver innovative and effective new medicines to...

1d ago

Go to Apply

Operations Manager

ULINE INC • Pleasant Prairie, WI • 1d ago

Management & Administrative

JOB REQUIREMENTS: Operations Manager Corporate Headquarters 12575 Uline Drive, Pleasant Prairie, WI 53158 Identify. Interpret. Innovate. Are you a numbers expert who enjoys digging into data to pinpoint trends? Join Uli...

1d ago

Go to Apply

Brand Manager, Supply Chain Operations

AbbVie • North Chicago, IL • 1d ago

Management & Administrative

Company Description AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable...

1d ago

Go to Apply

Entry Level Recruiter/Sales Trainee

Aerotek • Deerfield, IL • 1d ago

Management & Administrative

Overview: Why Aerotek? Aerotek, a part of Allegis Group, is the #1 Staffing Agency in the United States . We are a privately held organization with over 250+ offices nationwide. We work with 95% of Fortune 500 comp...

1d ago

Go to Apply

Senior Manufacturing Manager

Actalent • Northbrook, IL • 1d ago

Management & Administrative

Job Title: Manufacturing Manager Job Description Provide leadership and direct management of supervisory and direct employees in the Consumables Manufacturing. Ensure compliance with work instructions, training requ...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.