Are you a highly organized and detail-oriented professional who thrives in a fast-paced, dynamic environment? Do you have a knack for building relationships and a passion for supporting an organization in achieving its goals? If so, the University of Southern Maine (USM) invites you to apply for the exciting opportunity to join the President's Office as an Executive Receptionist and Administrative Specialist!
You'll play a vital role in ensuring the smooth operation of the President's Office, serving as a first point of contact for faculty, staff, students, and external stakeholders.
What You'll Do:
Greet and welcome visitors with a positive and professional attitude.
Answer phones with professionalism and efficiency, screen calls, take messages, and transfer calls effectively as appropriate.
Represent the Office of the President in a professional, collaborative, problem-solving and knowledgeable manner
Maintain office security by following safety procedures and controlling access via the reception desk.
Provide multiple levels of support to our CBO and our VP of Enrollment Management and Marketing including data reporting; meeting scheduling and planning; material creation and more.
Why You'll Love Working at USM:
Connect and Grow: This role puts you at the heart of the university, offering unparalleled opportunities to interact with leaders and community members across diverse fields.
Make an Impact: Your contributions will directly support the success of initiatives that shape the future of USM and its students.
Professional Development: Gain experience in a dynamic higher education environment, perfect for launching or advancing your administrative career.
Supportive Community: Join a collaborative team that values innovation, excellence, and a shared commitment to our students and community.
What We're Looking For:
A proactive, detail-oriented professional with strong communication and organizational skills.
Someone who thrives in multitasking and can anticipate needs before they arise.
Experience in administrative support, with a high degree of professionalism and confidentiality.
A team player with a positive attitude and a passion for service.
Located on our Portland campus, this full-time position will pay $22.08/hour (non-negotiable) for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. This is a confidential, non-rep hourly position.
This position provides a terrific opportunity to pursue a bachelor's or advanced degree through the university's generous tuition waiver benefit.
The University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to):
13 paid holidays plus earned vacation time and sick time.
Health, dental and vision insurance.
Low-cost short-term disability insurance and employer-paid long-term disability insurance.
Employer-paid basic life insurance and supplemental life insurance.
A tuition waiver program for employees and their spouse or dependent child(ren).
A 403(b)-retirement plan with employer contribution.
Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses.
To learn more, please review the Benefits Information Summary (https://usm.maine.edu/campus-human-resource-services/wp-content/uploads/sites/235/2022/07/Single-Page-Benefits-NonRep-Hourly.pdf) .
The University of Southern Maine (https://usm.maine.edu/) is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University (https://usm.maine.edu/about-our-university/) .
The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates diverse perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement. USM encourages applications from individuals of all backgrounds, including women, veterans, and those with differing abilities, experiences, and cultural perspectives.
We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness.
Required Qualifications:
High school diploma or equivalent (G.E.D.) and sufficient work experience.
Minimum of two years administrative or project support or comparable experience.
Computer proficiency - intermediate to advanced (ex. MS Office, HRIS, G-Suite, web) skills in office technology, software programs, and presentation development.
Exceptional communication and interpersonal skills.
Exceptional organizational and time management skills.
Ability to manage multiple tasks, can prioritize and maintain high quality work product with a keen attention to detail.
Exceptional interpersonal skills and the ability to interact effectively with a wide range of individuals and constituencies in a diverse community.
Confidence in handling conflict and addressing the needs of visitors while upholding company policy.
To apply, click on 'Apply Now' or visit our USM Careers Page (http://usm.careers.maine.edu) and submit the following:
Cover Letter
Resume/Curriculum Vitae
For full consideration please submit all required materials by (Date).
We are not able to consider applicants who require Visa sponsorship support.
Appropriate background screening will be conducted for the successful candidate.
Clery Act:
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. View the University's Annual Security Report (PDF) (https://usm.maine.edu/public-safety/annual-security-and-fire-safety-report/) . If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please email (usmdeanofstudents@maine.edu) or call 207.780.4035.
EEO Statement:
The University of Southern Maine is an EEO/AA employer and is committed to nondiscrimination. For inquiries regarding non-discrimination policies, please contact the Office of Equal Opportunity and Title IX Services, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207-581-1226. TTY 711 (Maine Relay System)
