Administrative Assistant - School Year Only JobID: 3065

Position Type:

Secretarial or Business Office Staff/ Secretary-school year

Date Posted:

9/2/2025

Location:

Biddeford Intermediate School

We are seeking an individual to fill aSchool-year Administrative Assistant position.

Check out why we are adifferent experience (https://youtu.be/Qh-OFdjKN8U)

Specific Job Details:If you like working in a dynamic environment then consider this position. The start date of this position is August 18, 2025. (School -Year Position)School Description: Biddeford Intermidiate serves grades 3-4We expect staff and students to embrace our three key pillars of learning: discovery, educating the whole child, and supporting them with a positive culture and climate.Brief Job Duties:The ideal candidate will have experience in the following areas:1. Maintain professional atmosphere and orderly work environment.2. Greet visitors, staff, and students, and assist as needed with students.3. Responsible for office tasks: attendance, phones, messages, giving directions, distribution of interoffice mail, reports, memos, records management, agendas, typing, copying, and other clerical tasks assigned.4. Manages clerical duties for office staff including scheduling appointments, copying, creating and maintaining documents and clerical tasks assigned.5. Oversees mail system and office equipment.6. Coordinates all communication related to phones, visitors, electronic communication.7. Support Student Services and administrative staff with the management data system (Infinite Campus).8. Monitors and enters attendance.9. Coordinates substitute teachers on a daily basis in conjuction with Substitute Coordinator.10. Supervises entry into the building and monitors students exiting and entering.11. Working knowledge of Infinite Campus preferred.Full Job Description (https://www.biddefordschools.me/page/job-descriptions-district) Certification/License:Criminal History Record Check (CHRC), which includes Fingerprints on file with the Maine Department of Education Education: High School Diploma or GED equivalent; Associate's Degree preferred.Previous secretarial training and/or experience including use of Microsoft Office applications, specifically Excel and Word.Valid DOE fingerprinting certification.CHRC from the Dept of EducationExperience: Previous clerical training and/or business experience including use of Google Suite applications, Infinite Campus and ability to learn various systems.Live and Work in the Biddeford, Maine Community

Located along the Atlantic coastline with miles of beaches

Views of the Saco River to its west

Less than 20 minutes south of the Greater Portland Area

Less than two hours north of Boston.

Home to a growing population of diverse residents

Picturesque downtown

Maine's youngest city with a median age of 29 in the historic downtown

Thriving economy

Many recreational opportunities, including fishing, hiking, biking, public parks, and kayaking (https://heartofbiddeford.org/)

Equal OpportunityThe School Department is an Equal Opportunity Employer. The district shall actively work to have the teacher and administrator workforce reflect the student body's diversity.The School Department's selection will be based on those with the highest capabilities, the most vital commitment to quality education, and the greatest probability of effectively implementing the learning program.Therefore, selections will be made without consideration on the basis of race, color, sex, sexual orientation, gender identity, religion, ancestry or national origin, age, marital status, parental status, disability or genetic information, pregnancy, membership in an employee organization, military service, political affiliation, and any other state or federal prohibitions.For this policy, "sexual orientation" means a person's actual or perceived heterosexuality, bisexuality, homosexuality, or gender identity or expression.Criminal Background CheckAll employees of Maine schools must be fingerprinted for a criminal history background check. Please create a Department of Education log-in and make an appointment for a fingerprinting appointment athttps://www.maine.gov/doe/cert/fingerprintingPlease see other Job Openings at :Biddeford Schools (https://www.biddefordschools.me/o/biddeford/page/employment) Dayton School (https://sites.google.com/daytonschooldept.org/dcs/district-information/employment-opportunities?authuser=0) Southern Maine Administrative Collaborative

Biddeford Schools

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Administrative Assistant - School Year Only