Posting Title: Field Operations Coordinator
Reports To: Field Administrative Assistant Supervisor
Location: Westminister, California
Salary Range: $27.00/hour to $32.00/hour
Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.
WHO WE ARE
For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything.
THE ENERGY TEAM
Our Energy Group at CEI builds projects from the field to the grid. Whether it's a solar, battery storage, substation, EV charging, microgrid or converter station project, our skilled project managers, engineers and field employees deliver when it matters most. We work with customers on programs of all sizes-those spanning several smaller sites or spanning several thousand acres. Besides building some of the nation's largest utility-scale solar plants and installing more EV charging stations in California than any other contractor, we are dedicated to running a business that is environmentally responsible.
ABOUT THE ROLE
The Field Operations Coordinator plays a pivotal role in supporting the Site Superintendent and Field Team on projects for Cupertino Electric, Inc. They are responsible for executing a variety of high-level administrative tasks, including managing union workforce onboarding, payroll, resource tracking, and dispatch coordination. Success in this role requires exceptional organizational skills, resourcefulness, and the ability to operate efficiently in a dynamic, fast-paced construction environment. The ideal candidate must be proficient in Microsoft Office applications and demonstrate the ability to quickly learn and adapt to new software systems.
Union New Hire Onboarding : The role involves ensuring compliance with I-9 requirements for all new hires, coordinating site orientation and badging for all field employees, and assisting new employees with the onboarding process. This includes facilitating required orientation videos and providing support to users on their tablets. Additionally, the position requires maintaining accurate records of onboarding processes and ensuring timely updates.
Payroll Management : Payroll management responsibilities will include entering and submitting timecards weekly for all field staff while proofreading entries to prevent payroll errors. The role also involves providing payroll reports that include incentives, per diem, and corrections, as well as sorting and distributing paychecks to ensure on-time delivery.
Resource Tracking : As a Field Operations Coordinator, you will track attendance and workforce resources on-site using Procore Workforce Management, conduct daily roll calls to verify staff presence, and manage dispatching, terminations, and personnel update (PARs) requests.
Administrative Support : Lastly, you will be involved in consolidating and submitting daily reports to key stakeholders, managing IT requests, and providing basic IT support for field staff. Responsibilities include ordering supplies through Amazon, coordinating catering for events and meetings, assisting with maintaining safety training records using Vairkko, filing and maintaining site records as needed, and performing basic office housekeeping as required.
Skill: Has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks.
Job Complexity: Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations.
Supervision: Normally receives little instruction on daily work, general instructions on newly introduced assignments.
ABOUT YOU
Strong communication skills, with the ability to interact effectively with field and office personnel.
Resourceful problem-solver with the ability to adapt to changing project needs.
Team-oriented individual who works well in a collaborative environment.
Strong Microsoft Office Suite skills, particularly in Excel and Outlook.
Familiarity with payroll management and timecard submission.
Excellent organizational skills and attention to detail.
Ability to work effectively in a construction site environment.
Experience with I-9 compliance and new hire onboarding preferred.
Strong problem-solving skills and ability to meet deadlines in a fast-paced setting.
MINIMUM QUALIFICATIONS
Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.
Education: High School Diploma or GED required. Any college degree preferred.
Licensure/Certifications: None required
Experience: Three (3) years of experience required in similar role with construction experience preferred.
*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.
LI-SA1
PLEASE NOTE: CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (https://consumer.ftc.gov/articles/job-scams)
CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at ceijobs@cei.com or 1-(877)-747-4CEI.
Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
