Director of Administration and Finance (Hybrid Opportunity)
Apply now (https://secure.dc4.pageuppeople.com/apply/822/gateway/default.aspx?c=apply&lJobID=526875&lJobSourceTypeID=801&sLanguage=en-us) Job no: 526875
Work @type: Staff Full Time
Location: UMass Amherst
Department:Communication
Union:PSU
Categories: Administrative & Office Support, Executive, College of Social and Behavioral Sciences
About UMass Amherst
The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued-and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world.
Job Summary
The Department of Communication Director of Administration and Finance serves in a senior leadership role, partnering with the Chair in the overall administrative and operational management of the department.
Essential Functions
Provides leadership and direct supervision for all administrative and financial functions of the department to ensure smooth departmental operations. Proactively addresses issues related to supporting a positive work environment for staff, such as workload, professional development and relationships with faculty and students. Works to effectively resolve staff conflict or performance issues. Provides overall management and supervision of department staff. Manages recruitment, selection, training, evaluation and performance management, and work assignments.
Partners with the College of Social and Behavioral Science (SBS) central finance team to support to the Chair and counsel on current and projected status of overall financial operations in the department; including budgetary planning, forecasts of long- and short-range budget projections, revenue generating programs and forecasts, and financial status reports as requested. Supports post-award grant management, including coordination with state and federal agencies to ensure compliance. Coordinates with the SBS central finance team and the Institute for Social Science Research (ISSR) to track grant activity across the department.
In collaboration with the Department Chair and Personnel Committee Chair, assists with the preparation of faculty tenure and mini-tenure, promotion, and PMYR cases. Plans for and ensures that all department personnel actions and related reporting are completed with timeliness and compliance. In collaboration with the Academic Programs Manager, develops effective and efficient online tracking systems and documentation to provide proactive and timely reports for departmental planning purposes, including paid and unpaid leaves and course buyouts.
Collaborates with the Chair on a variety of special projects and events, including department strategic planning. Supports departmental planning, schedules, facilities projects, and space allocations. Plans and facilitates space use in the department; serves as department reporter for the annual space survey.
Collaborates with the Chair, Undergraduate Program Director, Graduate Program Director, and Academic Programs Manager to plan resource allocations that meet curricular demands by managing teaching assignments and contracts for faculty, lecturers, and graduate teaching assistants.
Advises graduate students on academic requirements and satisfactory progress toward degree, with special attention to program requirements and rules; proactively advises students who have not completed their requirements or are not in satisfactory progress. Updates student files with advising notes and progress documentation as appropriate. Alerts the Graduate Program Director with student progress concerns.
Manages faculty and graduate student visa processes. Maintains records of USCIS documentation for international employees. Tracks immigration status expiry dates and notify employees of upcoming renewals. Maintains correspondence with the Office of Human Resources, International Programs Office, and private immigration law firms regarding pending visa applications and/or changes to existing visa statuses.
Coordinates with Department Chair to maintain the department website, email listservs, and newsletters.
Other Functions
Performs related duties as assigned or required to meet department, executive area/division, and university goals and objectives.
Serves in a backup role to other staff as required, ensuring smooth administration of the department.
Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)
Bachelor's degree with 5 (five) years of managerial and/or project management work experience, or master's degree with three years of managerial and/or project management work experience.
Excellent managerial, leadership, negotiation, and project management skills and ability to manage crisis or changing situations effectively.
Excellent initiative and problem-solving skills. Ability to make sound and mature decisions and to carry out assignments in an organized and timely manner, balancing the demands of concurrent and potentially competing projects.
Excellent writing and editing skills. Superlative communication, interpersonal, and supervisory skills.
Ability to motivate and lead a team to facilitate collaborative projects, and to work cooperatively with staff, faculty, department chairs, and administrators.
Experience with financial administration including developing and managing budgets.
Strong collaborative skills with the ability to work productively and diplomatically with faculty and staff within and beyond the department, as well as constituents from outside the university.
Extensive knowledge of Microsoft Office (e.g., Word, Excel, Outlook, etc.), with the ability to learn quickly additional application software relevant to the position.
Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)
Experience working in a higher education environment.
Experience working with university systems or of a similar nature.
Experience with human resources and financial administration.
Physical Demands/Working Conditions
Typical office work environment.
Work Schedule
Monday - Friday 8:30 am to 5:00 pm.
Occasional night or weekend hours may be required as business needs dictate.
This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee's work is regularly performed at a location other than the campus workspace for a portion of the week. As this position falls within the Professional Staff Union, it is subject to the terms and conditions of the Professional Staff Union collective bargaining agreement.
Salary Information
Level 26
PSU Hiring Ranges (https://www.umass.edu/hr/documents/exempt-hiring-ranges)
Special Instructions to Applicants
Upload your resume and cover letter, along with your completed application. Our team will check references at the final stage of the interview process. Please be prepared to provide contact information for at least three (3) professional references. This position will remain open until filled or the advertised closing date, whichever occurs first.
UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.
Advertised: Apr 13 2025 Eastern Daylight Time
Applications close: Jul 13 2025 Eastern Daylight Time
