Entry Level HR Admin

Aston Carter • Irvine, CA • 3w ago

Position Overview:

We are seeking a motivated and detail-oriented HR Administrative Assistant to support our Human Resources department in a variety of administrative tasks. This entry-level role is ideal for recent graduates or individuals with internship experience in HR, looking to develop their career in a dynamic, fast-paced environment. The HR Administrative Assistant will play a key role in supporting daily HR operations, employee engagement activities, and office management.

Key Responsibilities:

Assist with administrative HR functions, including maintaining employee records and files.

Support the HR team with recruitment activities, including scheduling interviews and processing new hire documentation.

Coordinate and assist with employee onboarding and orientation processes.

Manage HR-related correspondence, including emails, phone calls, and other communications.

Process travel arrangements for employees as needed for HR-related events.

Order employee recognition items such as business cards, name plaques, and rewards.

Maintain and organize HR supplies and materials for training, events, and meetings.

Assist with HR compliance documentation and reporting as required.

Coordinate employee engagement initiatives, such as organizing company events and celebrations.

Manage office mail distribution and handle incoming calls related to HR matters.

Provide administrative support for various HR projects and special initiatives as needed.

Skills & Competencies:

Ability to handle multiple tasks in a fast-paced environment with a strong attention to detail.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong written and verbal communication skills.

Professional and courteous demeanor when interacting with employees and external vendors.

Excellent organizational skills with the ability to manage time effectively.

Strong desire to learn and grow in the HR field.

Qualifications:

Associate degree required; Bachelor's degree in Human Resources, Business Administration, or related field preferred.

Previous internship experience in HR or a corporate environment is highly preferred.

A passion for supporting employees and working in a collaborative team environment.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Irvine,CA.

Application Deadline

This position is anticipated to close on Apr 23, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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