Administrative Assistant (Training Coordinator)

L3Harris • Orange, VA • 2w ago

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers' mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris Technologies is the Trusted Disruptor in the defense industry. With customers' mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Job Title: Administrative Assistant (Training Coordinator)

Job Code: 22920

Job Location: Orange, VA

Job Schedule: 9/80: Employees work 9 out of every 14 days - totaling 80 hours worked - and have every other Friday off

Job Description:

L3Harris is seeking an Administrative Assistant (Training Coordinator) to support the Aerojet Rocketdyne Segment at the Orange, VA location. Responsibilities include c reating presentations/weekly reports, scheduling meetings/morale events, booking travel, submitting expense reports, managing leadership/conference room calendars, proposal tracker, and other departmental administrative tasks assigned in support of the Program Office Team. Management of departmental leadership calendars and conference room scheduling.

Essential Functions:

Under minimal supervision, performs a variety of administrative support duties that are complex in nature and where judgment and initiative are required in resolving problems and making recommendations.

Proactively organize calendar schedules, email and the day-to-day support of the executives/site leadership.

Assist with catering to support business meetings for site leadership and other departments.

Provide comprehensive administration support to executives/leadership, exercising confidentiality and diplomacy, supported by an understanding of the strategy and priorities of the organization.

Be part of a highly collaborative and supportive team member that work together across the team.

Coordinate travel and international travel arrangements, and accommodation requirements in connection with others and ensure arrangements in place.

Build and maintain strong working relationships with a broad range of stakeholders from different business units, functions, and within greater AR segment, as necessary.

Support administration when required for note taking, group meetings and general support if needed.

Support general office duties, to include ordering supplies as needed.

Assist with All Hands Meetings, Monthly Management Meetings and employee morale events.

Monitor learner's training requirement with direction from management.

Manage class and course enrollment for learners, submit completed rosters and mark learner's completions.

Create reports for a quick view of learner's training history and escalate learners with overdue training to management.

Facilitate onboarding for new hires.

Support site management and enterprise LMS team on new course implementation.

Support AS9100 Site Audit for training and development.

Ability to obtain US Security Clearence.

Qualifications:

Bachelor's Degree and minimum 4 years of prior relevant administrative experience. Graduate Degree and a minimum of 2 years of prior related administrative experience. In lieu of a degree, minimum of 8 years of prior related administrative experience.

2+ years experience in managing administrative duties for a business office or small team.

2+ years experience with Microsoft Office Tools, to include Excel.

Preferred Additional Skills:

Excellent verbal and written communication.

Driven and resourceful to manage own workload, with flexibility to prioritize and deliver against deadlines with minimal supervision.

LI-MRW

L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.

L3Harris Technologies is an E-Verify Employer. Please click here for the E-Verify Poster in English (https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify\Participation\Poster.pdf) or Spanish (https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify\Participation\Poster\ES.pdf) . For information regarding your Right To Work, please click here for English (https://www.eeoc.gov/sites/default/files/2022-10/22-088\EEOC\KnowYourRights\10\20.pdf) or Spanish (https://www.eeoc.gov/sites/default/files/2022-10/22-088\EEOC\KnowYourRightsSp\10_20.pdf) .

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