Receptionist

Harder Mechanical Contractors • Portland, OR • 21min ago

Harder Mechanical is one of the nation's largest mechanical contractors with an outstanding reputation for working safely, meeting tough schedules, and delivering quality projects. Based in Portland Oregon, we work primarily in the 11-western states with regional offices in Reno, NV; Phoenix, AZ; Los Angeles, CA; Richmond, CA; Salt Lake City, UT.

As a Receptionist, you'll serve as the primary point of contact for all incoming phone calls and visitors at Harder Mechanical Contractors Portland Headquarters office. This role is responsible for providing administrative support and customer service to both employees and visitors. Successful candidates will demonstrate a high level of customer service skill, professionalism toward employees and visitors, and be able to problem solve and maintain composure under pressure. This position requires in-office presence from 7:30am-4:30pm and is not eligible for remote work.

Successful projects do not complete themselves. Our team of curious and passionate people build on Harder's reputation every day through their actions. We offer professional development opportunities, industry-leading benefits, and the chance to work on projects that will change the built environment forever. Find out more at www.harder.com.

What you'll be doing:

You will be responsible for warmly greeting callers and extending a welcoming atmosphere to office visitors. You will support the Office Manager with administrative tasks and oversee of shipping and receiving operations for the office. You will play a vital role in ensuring a smooth and professional front desk operation. This is a mid-level role that provides essential administrative support to our Headquarters office.

Receptionists at Harder perform the following daily tasks:

Answer incoming phone calls with a warm greeting and direct them to the appropriate point of contact

Screen calls for senior-level employees to manage the number of sales calls employees receive

Welcome and assist visitors, navigating them to where they need to go in the office

Assist in maintaining office security by following safety procedures and controlling access via the reception desk

Manage shipping/receiving packages from UPS, FedEx, and other carriers

Process and drop-off outgoing USPS mail once per day

Conduct a mid-day walk-through of the office to tidy the common areas such as kitchen, break room, and conference rooms

Assist with basic administrative tasks such as data entry, filing, and document preparation

Support the office with other clerical receptionist duties such as photo copying, faxing, and filing

Order food for executive meetings and office events

Perform end-of-day clean-up and lock-up procedure

Additional tasks as needed by the office

What you will need to be successful in this role:

Excellent customer service skills both on the phone and in person

Access to reliable transportation to and from the HQ office to fulfill the 7:30am-4:30pm work hours

Ability to communicate with all levels of employees while inspiring respect, credibility, and integrity

Strong verbal and written communication skills

Proficient in Microsoft Office Suite (Outlook, Word, excel)

Ability to prioritize tasks and work independently

Interest in long-term stability

Maintain a comfort level with fluctuating office activity - extremely busy at times, and slow at other times

Education/Experience:

1 - 2 years' experience in a similar Receptionist role or Administrative Assistant position

High school degree or GED required

Benefits

Competitive pay

Comprehensive medical, dental, and vision benefits - 100% of employee premiums are paid by the company

Generous retirement package includes: 10% retirement contribution made by the company and a company match up to 2% of your annual salary

Profit sharing

Discretionary annual bonus

Paid vacation and holidays

Harder University training and development, as well as other paid professional development opportunities

Team environment that promotes individual growth

HMC reserves the right to perform a drug screening and background check, as may be required, and this offer may be contingent on passing a drug screening and background check.

About Harder

Harder Mechanical Contractors is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, genetic information, veteran status, or any other characteristic protected by federal, state or local nondiscrimination laws. Our hiring policy reflects and affirms Harder's commitment to the principles of fair employment. Harder does not discriminate regarding the terms and conditions of employment based on any characteristic protected by federal, state or local nondiscrimination laws.

It is Harder's policy to maintain a drug and alcohol-free work environment. Employment offers are conditional upon successfully passing a drug and alcohol test, background checks, reference checks, and as required by law, regardless of citizenship or national origin, documented proof of authorization to work in the United States.

Similar Jobs

Sr. Manager, AI Portfolio Marketing

Intel • Hillsboro, OR • 1h ago

Management & Administrative

Job Details: Job Description: The Role and Impact As a Content Marketing Manager, you will play a pivotal role in shaping Intel's content strategy and driving the success of omnichannel marketing initiatives. On a daily...

1h ago

Go to Apply

Administrative Officer

Veterans Affairs, Veterans Health Administration • Portland, OR • 4h ago

Management & Administrative

Summary This position is in the Imaging Service at the VA Portland Health Care System. The incumbent serves as the Administrative Officer of Imaging Service and manages collaboratively with Chief, Imaging Service, and th...

4h ago

Go to Apply

Administrative Assistant

Robert Half • Beaverton, OR • 4h ago

Management & Administrative

Description We are seeking a highly organized and proactive Administrative Assistant to support a Director within a fast-paced manufacturing environment. This role is responsible for providing day-to-day administrative s...

4h ago

Go to Apply

Customer Service Representative

Robert Half • Beaverton, OR • 20h ago

Management & Administrative

Description We are looking for a Customer Service Representative to support a busy service environment in Beaverton, Oregon. This Contract position is ideal for someone who enjoys assisting customers, managing a high vol...

20h ago

Go to Apply

Senior Administrative Assistant - NA Merchandising

Nike • Beaverton, OR • 1d ago

Management & Administrative

WHO YOU'LL WORK WITH Nike, Inc. is in perpetual motion. Administrative employees help Nike teams around the world keep up with the company's rapid pace. They act as liaisons embedded in business functions and geographies...

1d ago

Go to Apply

Manager, Brand & Marketing Integration

Grant Thornton • Portland, OR • 1d ago

Management & Administrative

Job Description: As the Brand & Marketing Lead, Integration, you are the guardian of brand consistency and quality as global platform firms are integrated into Grant Thornton's global brand and marketing operating mo...

1d ago

Go to Apply

Sales and Service Specialist

The Hertz Corporation • Beaverton, OR • 1d ago

Management & Administrative

The Mobility Specialist, TNC is an essential member of the Hertz Local Edition team. As a brand ambassador, the Mobility Specialist will be facilitating the fastest, easiest, and most valued rental car experience to Lyft...

1d ago

Go to Apply

Sales Manager

Cengage Group • Portland, OR • 1d ago

Management & Administrative

Ohio, USA United States Full time R2026-1371 We believe in the power and joy of learning At Cengage, our employees have a direct impact in helping learners around the world discover the power and joy of learning. We are...

1d ago

Go to Apply

Manufacturing Execution Systems (MES) Manager | Apprentice.io

Accenture • Beaverton, OR • 1d ago

Management & Administrative

This role can sit anywhere in the US as long as it is near an Accenture Corporate Office We are: Accenture helps the world's leading enterprises reinvent by building their digital core and unleashing the power of AI to c...

1d ago

Go to Apply

Cyber Senior Consultant: AI Security, Infrastructure

Deloitte • Portland, OR • 1d ago

Management & Administrative

As a AI Infrastructure Senior Consultant in our Cyber for AI team, you will lead technical workstreams that secure how artificial intelligence (AI) agents, workloads, and users authenticate, receive permissions, and acce...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)