Administrative Assistant

Robert Half • Beaverton, OR • 3h ago

Description

We are seeking a highly organized and proactive Administrative Assistant to support a Director within a fast-paced manufacturing environment. This role is responsible for providing day-to-day administrative support, ensuring documents and records are organized and accurate, and helping the Director stay focused on key business priorities. The ideal candidate is detail-oriented, professional, and able to anticipate needs before they arise.

Key Responsibilities:

Provide administrative support to the Director, managing a variety of day-to-day tasks and priorities.

Organize, maintain, and audit files and documentation for accuracy and compliance.

Cross-reference and review documents to identify discrepancies and ensure data integrity.

Anticipate executive needs and proactively address administrative requirements.

Prepare reports, presentations, meeting agendas, and supporting materials.

Coordinate communications through email, phone, and other correspondence.

Schedule meetings, assist with calendar management, and support special projects as needed.

Handle sensitive information with a high degree of confidentiality and professionalism.

Required Software Skills:

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Top Qualifications:

Exceptional organizational and time-management skills.

Strong written and verbal communication abilities.

Ability to manage multiple priorities in a fast-paced environment.

High level of professionalism, sound judgment, and confidentiality.

Preferred Experience:

Previous experience supporting an executive, director, or senior leader.

Experience working in a manufacturing, operations, or industrial environment is a plus.

Requirements - At least 3 years of experience in an administrative support, office coordination, or similar role.

Demonstrated ability to handle inbound calls and communicate clearly and effectively with internal and external contacts.

Proficiency in administrative office practices, including recordkeeping, scheduling, and general clerical support.

Strong data entry skills with a focus on accuracy, organization, and timely completion of tasks.

Experience performing receptionist duties in an office setting that values attention to detail.

Ability to manage multiple assignments, prioritize effectively, and work independently with minimal supervision.

Solid written and verbal communication skills, along with a strong customer service mindset. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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