Administrative Assistant Senior/Intermediate
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Mission Statement
The University of Michigan Health System improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Responsibilities*
This position supports the primary care segment and specifically the Briarwood #2 and Briarwood #10 ACUs [50:50].Under the supervision of the Administrative Managers-compose and edit correspondence regarding matters of a sensitive or confidential nature, represent the unit on routine administrative matters
Payroll Responsibilities
Lead ACUs payroll for staff
Process time - approve, communicate with leads and all staff
Communicate prior period adjustments
Run Biweekly queries for payroll
Run Ad-hoc reports for managers
PTO Sell Back
Help with Incident report notifications
Job Data Responsibilities
Create PARs for all job data changes - effort change, promotions, terminations, title change, supervisor change, DBE changes
Blue Folder Brigade Member Responsibilities
Create blue folder for new staff and coordinate transfers for current Michigan Medicine staff
Confirm accurate info for TJC and perform annual audits for staff blue folders in both ACUs
Attend meetings and communicate changes and improvements to managers.
HR Responsibilities
Work with Work Connections and HR Solutions Center on leave of absences
Onboard new staff regarding Payroll
Assist in hire process for staff positions for both ACUs - post position, screen resumes, arrange interviews, prepare job hire in eRecruit, etc.
Cornerstone Responsibilities
Enroll staff for classes
Enter ongoing learning education credits for staff
Monitor out of compliance mandatories for staff and send out of compliance emails to staff
Purchasing Responsibilities
Create Purchase orders in Marketsite for clinics
Submit invoices, track payments, and deliveries for clinic supplies
Other Responsibilities
Maintain the calendar of the Administrative Manager and Medical Director, including exercising judgment on setting priorities for the effective use of the Managers time.
Facilitate scheduling clinic meetings, creating agendas and summarizing minutes at the direction of the ACU triads
Filing staff paperwork in employee files
Support Regional Managers and Ambulatory Care Managers
Work closely with operational team leads and all staff regarding payroll, benefits, accruals, PTO balances, etc.
This role also supports the nursing supervisors.
Assist with building and employee access - initial and renewal requests for building (key and ID badge), system (e.g. MiChart, MLearning) and email group access.
Administrative liaison for Patient Family Advisory Council meetings.
Tuition Reimbursement - Collect required paperwork and support documents and submit PAR.
Complete Purchase Orders for Cleaning service allocations
Other duties as assigned
Required Qualifications*
High school diploma, associate degree and/ or an equivalent combination of education and experience is necessary.
HRMS and FIN M-Pathways
Strong Michigan Medicine Payroll experience
Time management
Strong interpersonal skills and the ability to work well with all levels of staff and faculty.
Strong administrative assistant skills
The ability to take initiative, work independently, prioritize, follow through on job responsibilities and manage multiple tasks in a busy heath care environment.
Display leadership through problem solving and be team oriented.
Must be able to work in a team setting and have excellent communication skills, strong interpersonal and organization skills.
Proficient in the use of Microsoft Word, Excel, PowerPoint, Outlook, Calendar software, as well as other database or similar applications. Strong customer service focus.
Must maintain excellence attendance and time management skills.
Admin Asst Senior - at least four years of administrative assistant or related experience is necessary.
Admin Asst Intermediate - at least two years of administrative assistant or related experience is necessary.
Desired Qualifications*
Considerable knowledge of University Policies and Procedures.
Primary Care Health Center experience.
Strong computer experience
Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Work Schedule
Operational hours are currently M-F 7:00a-5:00p. The position requires M-F onsite.
Work Locations
Briarwood Center for Women, Children and Young Adults (Briarwood #2) and Briarwood Family Medicine (Briarwood #10)
Underfill Statement
This position may be underfilled as a Administrative Assistant Intermediate depending on the qualifications of the selected candidate.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
Job Detail
Job Opening ID
285624
Working Title
Administrative Assistant Senior/Intermediate
Job Title
Admin Asst Sr Healthcare
Work Location
Michigan Medicine - Ann Arbor
Ann Arbor, MI
Modes of Work
Onsite
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Um Hospital
Department
MM Briarwood Fam Med - Prof
Posting Begin/End Date
11/12/2026 - 11/26/2026
Career Interest
Administration
Healthcare Admin & Support
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