Invoice Specialist
Salt Lake City, UT | On-Site (Monday-Friday, 8:00 AM-5:00 PM)
$20-$22/hour | Contract-to-Hire
Great Entry-Level Opportunity for Career Growth in Finance, Logistics & Operations
Launch Your Career with a Growing Industry Leader
Are you detail-oriented, naturally curious, and someone who enjoys solving problems? We're looking for an Invoice Specialist to join our team in downtown Salt Lake City. This is an excellent opportunity for someone looking to build a long-term career in accounting, logistics, business operations, or finance.
You'll work alongside a close-knit team in a fast-paced environment where no two days are exactly alike. If you enjoy investigating issues, working with data, learning new systems, and taking ownership of your work from start to finish, we'd love to hear from you.
What You'll Do
As an Invoice Specialist, you'll play a critical role in ensuring the accuracy of financial and operational records.
Key Responsibilities
Review and process vendor invoices accurately and efficiently
Investigate billing discrepancies and determine the validity of charges
Allocate costs to the correct accounts, purchase orders, and business units
Submit claims and credit memos for invalid or disputed charges
Maintain accurate records across multiple systems and databases
Review contracts and supporting documentation to verify billing compliance
Document processes and maintain detailed notes on procedures
Communicate professionally with internal departments and external vendors
Identify process improvement opportunities and help solve operational challenges
What We're Looking ForRequired Qualifications
1+ year of experience in an office, administrative, customer service, data entry, accounting, or operations environment
Strong attention to detail and commitment to accuracy
Proficiency with Microsoft Excel and Microsoft Outlook
Excellent written and verbal communication skills
Ability to manage multiple priorities and meet deadlines
Strong organizational and problem-solving skills
Preferred Qualifications
Experience with invoice processing, accounts payable, purchase orders, or accounting functions
Experience using ERP systems such as SAP, Oracle, PeopleSoft, or similar platforms
Intermediate Excel skills, including:
Pivot Tables
VLOOKUP/XLOOKUP
Basic formulas and spreadsheet navigation
Fast and accurate data entry skills, including 10-key experience
What Makes Someone Successful in This Role?
The top performers on this team:
Take ownership of their work and follow tasks through to completion
Are comfortable receiving and applying feedback
Thrive in a constantly evolving environment
Enjoy investigating discrepancies and finding solutions
Learn new systems and processes quickly
Show up every day ready to contribute and support the team
Work Environment
On-site position located in Downtown Salt Lake City
Collaborative team environment with direct access to leadership
Small team setting where training, mentorship, and feedback are part of daily development
Open-office atmosphere that encourages teamwork and continuous learning
Perks & Benefits Upon Conversion
401(k) with 4% company match after 6 months
Annual COLA and/or merit increase eligibility after 12 months
13 days PTO annually, with additional PTO after your third year
Comprehensive health and wellness benefits
Long-term growth opportunities within operations, finance, and logistics
Why Apply?
This isn't just a data entry position. It's an opportunity to gain valuable experience in accounting operations, logistics, vendor management, contract review, and financial analysis while developing skills that can lead to future careers in finance, supply chain, business operations, and accounting.
If you're looking for a company that values curiosity, accountability, and professional growth, we'd love to meet you.
Job Type & Location
This is a Contract to Hire position based out of Salt Lake City, UT.
Pay and Benefits
The pay range for this position is $20.00 - $22.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Salt Lake City, UT.
Application Deadline
This position is anticipated to close on Nov 25, 2026.
Workplace Type
This is a fully onsite position in Salt Lake City,UT.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
