Events Manager

Institute for Justice • Arlington, VA • 1h ago

The Institute for Justice, the national law firm for liberty, is a nonprofit public interest law firm that fights for the rights of ordinary Americans. We win court cases that others said were impossible, and we couldn't do it without a team that keeps the organization firing on all cylinders behind the scenes. Whether someone is litigating before the Supreme Court or planning the events that bring our supporters, students, and staff together, every member of the IJ team plays a vital role in our mission to secure the constitutional rights of all Americans.

We're looking for an Events Manager to own our events from the first planning conversation to the final thank you note. The Events Manager works with a wide mix of event owners, speakers, vendors, and colleagues to plan and run everything from conferences and student programs to Board meetings and dinners to staff gatherings, for a dynamic organization of 200 employees.

Responsibilities:

Meet with internal event owners at the onset of the planning process to discuss event budget, timeline, and goals

Source and negotiate contracts with hotels, venues, caterers, and other vendors

Serve as the main point of contact for event owners, speakers, vendors, and attendees, keeping everyone informed of progress and next steps

Manage invitations, confirmations, and logistics for outside speakers, and track RSVPs

Partner with our production and communications teams on event design, marketing, and web content

Run events on site, make real-time decisions, and solve problems as they come up

Support Board meetings and plan and run the Board dinner

Plan internal staff events throughout the year, including the annual holiday party, family picnic, and other engagement events

Keep event records current in Salesforce and Monday.com, lead post-event debriefs, and use lessons learned to make the next event better

Build and maintain event templates, checklists, and best practices

Other duties as assigned

Qualifications:

3 to 5 years of event planning experience, ideally with outside speakers, multiple stakeholders, or senior leadership involved

Impeccable attention to detail, particularly with budgets, contracts, travel details, and deadlines

A genuine service mindset: someone who enjoys making things easy for others, listens first, and adjusts to how each person likes to work

The ability to work well with all kinds of people and personalities, from Board members and clients to caterers and colleagues

Strong project management skills and the ability to keep several events moving at once

Sound judgment, and the confidence to make decisions independently while knowing when to ask

Excellent written and verbal communication skills

Salesforce experience, including maintaining records, building reports, and creating registration forms, is strongly preferred

Proficiency with Monday.com or other project management software, along with experience hosting Zoom meetings and operating AV equipment, is a plus.

A commitment to and understanding of IJ's mission of protecting individual liberty a plus

Benefits:

Hybrid work schedule: occasional work-from-home days during the first 90 days, depending on training schedule and the needs of the role, with more consistent remote days added once position is well understood

Opportunity to work remotely for four weeks a year, with a close eye on the event calendar and manager approval

Health, Dental, and Vision insurance (IJ covers 100% of individual premiums)

Employer paid Short-Term Disability, Long-Term Disability, and Life insurance plans

HSA employer contributions

401(k) with employer matches

Smart casual dress code with casual Fridays

To Apply:

To apply, please submit a resume and a cover letter detailing why you're interested in working for the Institute for Justice.

This position is posted at the Manager level with a salary range of $80,000-$90,000.

IJ is an equal opportunity employer.

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At IJ we value a diverse workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

To learn more about our culture and benefits, visit our Working at IJ page. No phone calls please.

LI-Hybrid

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