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Executive Assistant

Ace Endico Corp • Brewster, NY • 2h ago

Salary Range $65,000.00 - $65,000.00 Salary

Position Type Full Time

Job Shift Day

Category Office

Description

Executive Assistant

Location: Brewster, NY || On-site

Job Type: Full-time || Monday - Friday || 8:00AM - 5:00PM

Pay: $65,000 per year

We're looking for a polished, proactive Executive Assistant to provide high-level administrative and organizational support to our CEO, President, and Vice President. You'll manage calendars, coordinate travel and meetings, and keep the executive team organized and on track. This is a trusted role that calls for sound judgment and discretion.

What You'll Do

Manage executive calendars, schedule meetings, and resolve conflicts before they become problems

Coordinate business travel, including flights, hotels, rental cars, and detailed itineraries

Organize internal and external meetings, including invitations, agendas, materials, and conference room setup

Plan business lunches, dinners, corporate events, and client or vendor visits

Prepare, format, and proofread correspondence, reports, and presentations

Manage executive email and follow-up communications

Serve as a liaison between the executive team, employees, clients, vendors, and business partners

Track action items, assignments, and deadlines to make sure commitments are met

Assist with special projects and research as directed by leadership

Anticipate the executive team's needs and help them use their time well

Handle sensitive business information with strict confidentiality

What You'll Bring

Associate's or Bachelor's degree in Business Administration, Communications, or a related field preferred

3-5 years of experience as an Executive Assistant, or in a similar role preferred

Experience supporting senior-level executives or company leadership

Strong organizational skills and attention to detail

Excellent written and verbal communication skills

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Strong calendar management, meeting coordination, and travel planning skills

Ability to work independently, take initiative, and anticipate needs

Discretion and professionalism with confidential information

Benefits

Medical, Dental & Vision Insurance

401(k) with generous Company Match

Paid Vacation, Sick Time & Holidays

Free on-site Chiropractor

Free on-site Gym

Free access to on-site Athletic Trainers

Free lunch twice per week

Company Paid Life Insurance

Employee Marketplace Discount

And More!

Equal Opportunity Employer

Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action Employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected factor under federal, state, or local law.

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