Accounts Payable Specialist

Robert Half • Oakland, CA • 15h ago

Description

We are looking for an Accounts Payable Specialist to join a wholesale distribution organization in Oakland, California on a contract basis with the potential to become permanent.

This role requires working onsite five days per week and offers the opportunity to support a fast-moving finance operation with a strong focus on accuracy, responsiveness, and vendor support. The ideal candidate brings hands-on experience managing high-volume invoice activity and is comfortable working across teams to keep payment processes on track.

Responsibilities:

Manage a large volume of supplier invoices from receipt through final processing while ensuring accuracy and adherence to company guidelines.

Examine invoices for correct general ledger coding, required approvals, supporting backup, and matching against purchase orders or receipts when applicable.

Coordinate with internal stakeholders to clear exceptions, resolve approval bottlenecks, and address discrepancies that may delay processing.

Respond to vendor questions related to payment timing, account balances, invoice status, and outstanding issues in a courteous and timely manner.

Support recurring payment cycles by preparing and processing disbursements such as checks, ACH transactions, and wire transfers.

Maintain vendor master data and assist with onboarding documentation, including tax forms and banking details, to help ensure complete and accurate records.

Reconcile vendor statements, investigate open items, and follow through on aged balances to keep accounts current.

Review employee expense submissions for policy compliance, proper documentation, and accuracy before reimbursement.

Provide audit support by gathering requested records and assisting with questions from internal or external reviewers.

Participate in process enhancements and system-related updates by helping test changes and recommending ways to improve efficiency and controls.Oakland

Requirements

At least 3 years of full-cycle accounts payable experience in a high-volume environment.

Strong working knowledge of invoice processing, account coding, payment execution, vendor maintenance, and reconciliations.

Proficiency in Microsoft Excel, including VLOOKUPs, along with solid skills in Outlook and Word.

Experience handling payment methods such as ACH and check runs with a high degree of accuracy.

Clear written and verbal communication skills with the ability to work effectively across departments and with external vendors.

Strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced setting.

Understanding of core accounting practices and the importance of maintaining effective financial controls.

Experience with ERP or accounts payable automation systems is required

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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