Job Title: Construction Project Coordinator
Job Description
The Construction Project Coordinator provides comprehensive project administration and coordination support to multiple Project Managers at once. This role focuses on managing construction documentation, maintaining accurate records, and facilitating communication among office staff, field personnel, general contractors, vendors, and suppliers to keep commercial construction projects organized and moving forward.
Responsibilities
Provide project administration and coordination support for multiple Project Managers simultaneously across several active construction projects.
Prepare, track, distribute, and maintain RFIs, submittals, change orders, and other project documentation in an organized and timely manner.
Maintain accurate logs for RFIs, submittals, pricing requests, approvals, and change documentation, and proactively follow up on outstanding items.
Assist Project Managers with the change-order process by gathering supporting information, monitoring status, and maintaining organized records.
Coordinate document flow between Project Managers, field personnel, general contractors, vendors, suppliers, and other project partners to ensure clear and consistent communication.
Review incoming project correspondence and documentation to identify items requiring action or follow-up and route them appropriately.
Maintain organized electronic project files and ensure current documentation is readily available to the appropriate team members.
Help Project Managers monitor project deadlines, deliverables, and outstanding action items across multiple active jobs.
Assist with procurement and material-related documentation and communicate with vendors or suppliers regarding project needs as directed.
Support meeting preparation, including assembling project documentation, preparing correspondence, and managing follow-up activities.
Ensure project information is entered accurately and consistently into company systems and project-management platforms.
Coordinate with office and field personnel to resolve documentation gaps and keep projects progressing according to plan.
Assist Project Managers with additional project controls and administrative responsibilities throughout the entire project lifecycle.
Essential Skills
Previous experience in construction project coordination, project administration, or a similar construction support position.
Working knowledge of construction documentation, including RFIs, submittals, change orders, and project correspondence.
Demonstrated ability to support multiple Project Managers and manage competing priorities across several active projects.
Strong organizational skills and attention to detail, with the ability to maintain accurate logs and records.
Ability to proactively follow up on outstanding RFIs, submittals, pricing requests, approvals, and change documentation.
Strong written and verbal communication skills, with the ability to communicate clearly with diverse project stakeholders.
Comfort communicating with Project Managers, field personnel, general contractors, vendors, and suppliers.
Proficiency with Microsoft Office, particularly Outlook, Excel, and Word.
Ability to learn and work effectively within construction project-management and document-management software.
Ability to work independently, recognize what needs attention, and follow tasks through to completion.
Additional Skills & Qualifications
Experience working for an electrical, mechanical, or other commercial construction subcontractor.
Experience supporting commercial, educational, municipal, or public construction projects.
Familiarity with construction management platforms such as Procore, Autodesk Construction Cloud/Build, Bluebeam Revu, or comparable systems.
Experience tracking change-order pricing and approvals for construction projects.
Familiarity with construction drawings, specifications, schedules, and procurement processes.
Experience with construction administration, document control, and data entry in a commercial contractor environment.
Experience supporting multiple Project Managers in a fast-paced construction setting.
Work Environment
This is a full-time, in-office position based in Aurora, working in a small office environment with a hands-on, blue-collar team culture. You will work closely with both office and field personnel and use tools such as Microsoft Office, Excel, and construction management platforms like Procore and similar systems. The environment emphasizes collaboration, clear communication, and accuracy in documentation. The role offers a comprehensive benefits package that may include paid health and dental benefits for family, vacation time, holidays, and retirement-related benefits such as pension safe harbor and discretionary profit-sharing, reflecting a commitment to employee well-being and long-term growth.
Job Type & Location
This is a Contract to Hire position based out of Aurora, OR.
Pay and Benefits
The pay range for this position is $30.00 - $35.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Aurora, OR.
Application Deadline
This position is anticipated to close on Nov 25, 2026.
Workplace Type
This is a fully onsite position in Aurora,OR.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
