Parks & Recreation Business Operations Manager

City of Lenexa • Lenexa, KS • 2h ago

The City of Lenexa Parks & Recreation Department is seeking a motivated, organized and detail-oriented professional to join our team as a Parks & Recreation Business Operations Manager!

The ideal candidate will:

Be a strong and effective communicator.

Be a proactive problem-solver who enjoys managing projects.

Enjoy building and maintaining community partnerships.

Take pride in supporting daily operations and improving processes.

This position works out of the Lenexa Rec Center Monday through Friday, 8:00 AM - 5:00 PM with occasional evening and weekends.

Position Summary

The Parks & Recreation Business Operations Manager provides administrative, financial and project coordination support for departmental initiatives and daily operations. This position assists with budget monitoring, sponsorships, community partnerships and project tracking while collaborating with internal staff, community partners, sponsors and vendors. Working with considerable independence, this role requires strong organizational skills, sound judgment and the ability to manage multiple priorities while supporting departmental leadership and ensuring the successful completion of projects and initiatives.

Key Responsibilities

Directly supervises the Parks and Recreation Administrative Assistant, who provides administrative and financial support, including maintaining confidential records, processing purchase orders, invoices and payroll and reconciling credit card statements.

Coordinates departmental projects and initiatives by monitoring timelines, budgets and deliverables to ensure successful and timely completion.

Coordinates procurement for public art purchases in collaboration with departmental staff and the Lenexa Arts Council.

Oversees the development, implementation and maintenance of departmental policies and procedures, recommending improvements to support operational efficiency and compliance.

Assists with departmental budget preparation, monitoring and financial reporting. Maintains financial documentation related to contracts, agreements and purchasing and supports budget requests and presentations for departmental leadership and City Council.

Coordinates sponsorship programs for festivals, events and community initiatives, including managing agreements, tracking deliverables and event communications.

Develops and maintains relationships with business sponsors and community partners while identifying opportunities for new partnerships.

Operates a City or personal vehicle as needed to perform essential job functions.

Prepares reports, presentations and supporting materials for departmental leadership, City Manager briefings and City Council meetings.

Assists with preparing bid documents, requests for proposals (RFPs) and vendor communications.

Monitors contracts and agreements to ensure compliance with City policies, timelines and deliverables.

Maintains departmental databases, spreadsheets and tracking systems for projects, sponsorships and operational activities.

Coordinates departmental meetings, including preparing agendas, recording meeting notes and tracking follow-up items.

Supports grant research, applications and reporting requirements as needed.

Facilitates communication and coordination between departmental divisions to support projects, programs and initiatives.

Develop and improve departmental procedures, templates and administrative processes to increase operational efficiency.

Collaborates with Finance staff to ensure compliance with purchasing and procurement procedures.

Assists with strategic planning documents, project updates and annual reports.

Maintains accurate and organized records for audits, compliance reviews and historical references.

Qualifications

Minimum: Bachelor's Degree in public administration, business administration, recreation management, arts administration, finance or related field. Must have five to six years of experience in project coordination, administrative management, budget support, sponsorship coordination or related work. Must have valid Driver's License.

Desired: Experience working in municipal government or a parks and recreation department. Experience coordinating sponsorship programs, corporate programs, corporate partnerships, or public art initiatives.

Compensation and Benefits

The compensation range is $68,487 to $79,395 dependent upon qualifications and directly related experience. The City offers a comprehensive benefits package including:

Low-cost premiums for medical, dental, and vision insurance

Free or low-cost on-site medical clinic

4% employer retirement contribution with optional 2% match

Automatic 6% into the KPERS pension plan

10 paid holidays per year

Minimum 2 weeks of vacation during first year

Paid sick leave and personal leave

Six weeks of paid parental leave

City-paid short-term and long-term disability plans

Free membership to the Lenexa Rec Center

Offers of employment are conditional upon successful completion of a pre-employment background check, drug screen, and a credit check.

To apply: Complete the online application and attach your resume and cover letter reflecting your work history. Applications will be reviewed as they are received. The position will remain open until filled.

As an equal opportunity employer, the City of Lenexa strives to treat all employees fairly, with consistency and respect, while providing a positive, challenging and rewarding work environment. We value and encourage diversity in our workplace.

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