Client Service Coordinator

Robert Half • Irvine, CA • 3h ago

Description We are looking for a proactive Client Service Coordinator to provide onsite support in Irvine, California for a busy brokerage team. This Long-term Contract position is ideal for someone who can stay organized, communicate confidently with clients and internal partners, and manage transaction-related work with limited supervision in a fast-moving environment. The role supports team members with different working styles, so success will require adaptability, sound judgment, and strong follow-through.

Responsibilities:

Coordinate client and brokerage transactions from initiation through closeout, keeping activities on schedule and ensuring each stage is completed accurately.

Draft, organize, and process contracts, forms, and supporting transaction records while maintaining complete and up-to-date documentation.

Provide day-to-day administrative assistance to assigned brokers, anticipating needs and helping keep operational tasks on track.

Review and submit vouchers, commissions, and related payment materials with careful attention to timing and accuracy.

Monitor transaction status, maintain reporting details, and update records to support visibility into milestones and deliverables.

Serve as a detail-focused point of contact for clients and stakeholders, sharing updates clearly and responding to inquiries in a timely manner.

Manage multiple priorities independently in an onsite, fast-paced setting where team members may be traveling or working away from the office.

Ensure files, correspondence, and transaction information are organized in a manner that supports compliance, accessibility, and efficient follow-up. Requirements - High school diploma and 2-4 years of experience in administrative support, client service, transaction coordination, or a related business function.

Demonstrated ability to work independently, take initiative, and move assignments forward with minimal direction.

Strong written and verbal communication skills with a detail-focused, client-focused approach.

Proven organizational skills with the ability to handle several deadlines and shifting priorities at once.

Experience managing documentation, reporting, and recordkeeping with a high level of accuracy and detail.

Proficiency with Microsoft Office applications, including Excel and PowerPoint.

Background in commercial real estate, brokerage support, commission processing, or transaction administration is preferred.

California Real Estate Salesperson License is highly preferred, and a bachelor's degree is a plus. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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