Administrative Assistant

Robert Half • Anaheim, CA • 1h ago

Description We are looking for an Administrative Assistant to join a construction and contractor organization in Anaheim, California on a Long-term Contract basis. This position supports daily office operations by managing incoming calls, assisting the service team, and helping maintain a responsive front office during peak seasonal demand. The role is well suited for someone who enjoys a fast-paced environment, communicates effectively, and can adapt to a variety of administrative needs across the office.

Responsibilities:

Manage a high volume of inbound phone calls, especially during busy seasonal periods, and direct inquiries to the appropriate team members.

Provide front desk and reception coverage when regular reception staff are unavailable due to absence or scheduled time off.

Deliver courteous and attentive service to commercial clients while maintaining a positive first impression for the organization.

Assist the service department with clerical and administrative tasks that help keep daily operations running smoothly.

Work closely with the service team to gain familiarity with departmental workflows, procedures, and support needs.

Cross-train with service coordinators so coverage can be provided when other team members are away from the office.

Complete general office support activities such as data entry, document handling, and other administrative assignments between calls.

Collaborate with multiple departments to ensure timely communication and consistent administrative support throughout the office. Requirements

At least 2 years of experience in an administrative assistant, dispatching, or similar office support role.

Strong ability to manage inbound calls while staying organized in a busy office setting.

Comfortable working in a team-based environment and assisting more than one department as needed.

Willingness to learn new tools, processes, and departmental procedures quickly.

Strong communication skills with a customer-focused approach to service.

Experience with data entry and general administrative office tasks.

Background in a commercial construction, contractor, or service-related environment is preferred.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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