Job Title: Accounts Payable Specialist
Job Description
This on-site Accounts Payable & Office Administrator role offers an excellent opportunity to gain hands-on experience with accounts payable, QuickBooks, and general office administration in a small, fast-paced office in Portland, Maine. You will support day-to-day invoice processing, maintain accurate financial records, and provide front-office support, including managing the main phone line and assisting the broader team. The position includes a transition period with cross-training alongside the current employee, allowing you to learn the role in depth before taking on responsibilities independently.
Responsibilities
Enter and process vendor invoices accurately using QuickBooks.
Support day-to-day accounts payable activities, including invoice review, coding, and payment preparation.
Maintain accurate and up-to-date invoice and payment information in the accounting system.
Assist with organizing, filing, and maintaining accounts payable records and related documentation.
Use Microsoft Excel for tracking, data entry, and various administrative tasks.
Answer and manage the companys main phone line in a professional and courteous manner.
Direct incoming calls to the appropriate team members and provide clear communication to customers and vendors.
Provide general office and administrative support as needed, including basic clerical tasks.
Work closely with the existing employee during the transition period to receive hands-on cross-training.
Collaborate with other members of the office team and provide assistance in a small, supportive, and collaborative environment.
Essential Skills
Interest in and comfort with working in accounts payable, bookkeeping, or accounting functions.
Comfort working with numbers and entering financial information accurately.
Basic proficiency with Microsoft Excel for data entry and tracking.
General proficiency with Microsoft Office applications.
Strong attention to detail and a high level of accuracy in data entry and record-keeping.
Professional verbal communication skills, including comfort answering and directing incoming phone calls.
Strong organizational and time-management skills to handle multiple tasks in a busy office.
Dependable, flexible, and willing to take on a variety of responsibilities in a small team.
Comfort working in a small, fast-paced office environment.
Willingness and ability to learn QuickBooks and accounts payable processes.
Additional Skills & Qualifications
Previous accounts payable, bookkeeping, accounting, or invoice-processing experience is preferred but not required.
Entry-level candidates and recent graduates are encouraged to apply.
Exposure to or familiarity with QuickBooks is preferred.
Accounting coursework, administrative experience, or bookkeeping exposure is beneficial.
Experience with ERP or similar financial systems is helpful.
Demonstrated ability to learn new software tools and office systems.
Interest in growing with a company experiencing strong demand and increasing order volume.
Job Type & Location
This is a Contract to Hire position based out of South Portland, ME.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of South Portland, ME.
Application Deadline
This position is anticipated to close on Nov 20, 2026.
Workplace Type
This is a fully onsite position in South Portland,ME.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
