Position Number: 000124
Department: Div of Research (Adm)
Employment Type: Permanent - Full-time
Months Per Year: 12
Essential Duties and Responsibilities:
This position serves as the University's Export Control & Research Security Analyst and provides operational assistance related to research security, international research compliance, and secure research activities.
This position assists with the administration of the University's export controls and research security programs, including compliance with ITAR , EAR , OFAC , foreign travel, foreign visitor screening, and related federal requirements. The position also provides limited assistance and support for secure research environments and facility security activities, as operationally necessary.
Responsible for assisting with the management of the Export Control and Research Security Programs. This position assists the subject matter experts in export control and research security regulations and requirements. Help investigators and the university community comply with export control regulations and research security requirements.
Assist with the administration of the university's export control and research security compliance programs and associated international research compliance activities.
Assist with internal and external inquiries related to export controls, research security, and foreign influence matters; review regulatory materials to assist internal and external persons.
Assist with the development and implementation of university policies and procedures on compliance and foreign influence. This includes but is not limited to the following: technology classification; identification of restrictions; verifying personnel; determining licensing exemptions and exceptions for export-controlled items, and information supplied by vendors, contractors, collaborators, and other third parties during the course of university research and business activities.
Assist with the development and implementation of streamlined processes; maintain databases for all areas of export control.
Provide export determinations on the classification and jurisdiction of technology, products, materials, equipment, and software for purposes of international shipments and deemed exports.
Develop and facilitate technology control plans (TCPs) as needed and conduct monitoring of implemented technology control plans.
Monitor and analyze federal foreign influence and export control regulatory developments that impact the University's export compliance efforts.
Conduct risk assessments and compliance reviews associated with international research activities, restricted research, foreign collaborations, and export-controlled activities.
Develop training for faculty, staff, and students on foreign influence and export control laws, regulations, and university policies, procedures, and requirements; utilize online CITI and other export control courses; develop and present additional in-person and online workshops and training.
Collaborate with the Export Control & Research Security Manager, Biosafety Officer, Conflict of Interest Officer, Office of Sponsored Research Administration, OneIT, Environmental Health and Safety, and Office of Legal Affairs to identify export-controlled materials, projects, awards, and agreements. Make recommendations and provide alternatives.
Participate in assigned university committees as needed (e.g., Information Assurance Committee).
Assist with registrations with federal agencies (e.g., Directorate of Defense Trade Controls ( DDTC )), comply with reporting requirements, and maintain memberships.
Maintain information on the University's website(s), keeping each up-to-date and accurate.
Attend virtual, local, regional, and/or national conferences, with the possibility of occasional overnight stays.
Liaise and collaborate with in-house legal and compliance staff and law enforcement as necessary.
Research Security and Secure Research Support
Support institutional research security compliance efforts in coordination with university leadership and cross-functional stakeholders.
Assist with operational coordination related to research security requirements associated with federally funded research activities, including applicable NSPM -33 requirements and related sponsor expectations.
Coordinate with university offices involved in international research compliance, foreign influence review, disclosure requirements, and secure research activities.
Assist with the development and dissemination of research security-related guidance, training, and operational processes, as appropriate.
Support institutional efforts related to secure research practices and evolving federal research security requirements.
Facility Security Support
Provide limited support for facility security activities during organizational transition periods or as operationally necessary
Assist with administrative and operational coordination associated with secure research environments and controlled research activities in accordance with National Industrial Security Program Operating Manual ( NISPOM ) standards. Process security applications in accordance with published standards and timelines. Monitor investigations within the Joint Personnel Adjudication System ( JPAS ).
Support documentation, personnel coordination, and operational processes related to secure research environments and controlled research activities, as assigned.
Must be eligible to obtain and maintain a national security clearance.
Cross-Functional Research Compliance Collaboration
Coordinate with compliance personnel on matters involving foreign influence, international affiliations, and sponsor disclosure requirements.
Minimum Experience / Education:
Bachelor's degree
Preferred Education Skills and Experience:
Regulatory Knowledge & Program Operations
Ability to interpret complex federal regulations and communicate requirements effectively to varied audiences.
Research Security & Cybersecurity Frameworks
Familiarity with NSPM -33 requirements and federal research security expectations.
Core Professional & Interpersonal Skills
Strong analytical, organizational, and communication skills.
Ability to manage sensitive and confidential information appropriately.
Ability to collaborate effectively across organizational and technical disciplines.
