Accounting Technician

Mesa County • Grand Junction, CO • 18h ago

Ensures accurate tracking of funds received by the county are disbursed accurately; ensures that cash receipts are recorded, verified, and reconciled with the proper systems. Prepares local and state reports, enters invoices and deposits and prepares monthly summary reports and statistical data. Ensures that all revenues and expenditures that they track are processed and reported accurately.

Will work as an administrative support team member in the Criminal Justice Services Department and provides administrative support to employees and management staff.

ESSENTIAL JOB FUNCTIONS:

(The following duty statements are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required. Mesa County reserves the right to modify or change the duties or essential functions of this job at any time. All responsibilities may not be performed by all incumbents.)

Reconciles various state reports, including fund balancing on a monthly and quarterly basis. Reconciles daily deposits from revenue received with the treasurer's office and audits for correct GL account coding. Manages accurate general ledger records for proper account coding and manages invoices from service providers along with entering approved invoices for various services providers to the counties finance computer system.

Performs other data collection and entry into the state and county systems for accurate statistical reports as needed. Prepares invoices for the state and other agencies based on data entered.

Authorizes provider payments monthly for client services.

May perform timekeeper duties, assures accuracy of timesheets and computer system entry for department employees.

Maintains accounts receivable and accounts payable invoices.

Communicate with relevant treatment providers and other vendors about invoices and billing.

Track vendor codes and match them to the correct account codes and place it on each invoice.

Evaluate invoices, coding and process invoices.

Maintains accurate client records for intake, discharge, movement, etc. for the state databases on a daily, monthly and quarterly basis or as necessary. Ensures client movement matches department system tracking for clients.

Makes purchases for various departments, maintains Xerox equipment, and maintains office, classrooms and supply rooms for each department.

Assists in maintaining contracts, may prepare agreements and grants for annual review as necessary.

Prepares client withdrawals and balances accounts with system software. Ensures local bank records for the trust account balances with department system software. Prepares reports for staff and clients related to client accounts.

Manages a variety of wait lists for those awaiting services. Coordinates services with providers.

Reviews case file documents to determine who is a Victim Notification according to statute. Utilizes the internet, databases, and other resources available to research and identify and/or locate victims contact information.

Provides statutorily mandated notifications both in writing and through phone contact to victims which include: upcoming court dates and changes to victims' case status and defendants release from custody. Enters data into a case management system to track victim contact.

Performs various filing tasks.

Inputs data from court records, ensuring use of correct forms and procedures. Reviews input of other staff to audit data integrity.

Counts money and prepares daily deposits for money received from clients.

Disperses money to clients weekly by disbursements, spending or phone cards.

Processes promissory notes, tracking client payments and amounts still owed.

Processes new referrals from the court and sets up records for pending clients in database.

Prepares reports and notices to the courts. Help resolve questions on sentencing information.

May interact with clients on a limited basis in regards to their financial or payroll issues.

Oral and written communications must be clear, effective and professional.

Performs other related duties as assigned.

MINIMUM QUALIFICATIONS REQUIRED:

Education and Experience:

High school diploma or equivalent and one (1) year of vocational/technical school course work in bookkeeping, accounting or related areas and one (1) year of related accounting clerical experience.

Accounting, data entry, government purchasing and customer service background helpful.

Any combination of education, training and experience which provides the knowledge, skills and abilities required for the job.

Must have a valid Colorado driver's license.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:

This position requires standing, stooping, sitting, bending, twisting, and lifting up to 10 pounds.

Work is generally confined to a standard office environment.

Working Conditions:

*

While performing the essential functions of this job, the incumbent is regularly exposed to somewhat noisy conditions of a busy waiting room or residential facility. Will require moving throughout a secure residential correctional facility and having contact with residential Community Corrections clients.

The incumbent may work with resistive and difficult people in the performance of their job duties.

EQUAL PAY FOR EQUAL WORK ACT:

In compliance with the Equal Pay for Equal Work Act the following items can be used as a determining factor in the starting and ongoing wage of an employee working in this position:

A seniority system that rewards employees based on length of employment;

A merit system that rewards employees for exceptional job performance;

An incentive system that pays employees based on the quality of their work or the amount of work they perform, or;

Education, training, or experience to the extent that they are reasonably related to the work in question.

This position is eligible for the following Mesa County benefits:

Medical

Dental

Vision

Retirement

Paid Sick and Vacation Leave

Life insurance

Long term disability

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