Administrative Assistant

Robert Half • Indianapolis, IN • 39min ago

Description We are looking for an organized Administrative Assistant to support daily operations for a team in Indianapolis, Indiana. This contract opportunity has the potential to become permanent and is ideal for someone who is detail-oriented, responsive, and comfortable managing documentation, scheduling, and office coordination in a fast-paced environment. The person in this role will help keep financing and client records current, assist with application processing, and provide administrative support that helps internal teams stay efficient and compliant.

Responsibilities:

Maintain accurate records related to equipment financing, customer accounts, and contract documentation by updating internal databases and company systems.

Support loan and lease application workflows by collecting paperwork, checking files for completeness, and routing materials to the appropriate teams for review.

Coordinate calendars, meetings, client appointments, and team events while ensuring agendas, materials, and supporting documentation are prepared in advance.

Perform day-to-day office administration such as drafting written communications, distributing mail, organizing files, and monitoring supply levels for timely reordering.

Assist the sales organization by creating proposals, following up on active opportunities, and preparing reports that track application progress and performance metrics.

Handle sensitive customer and financial information with discretion while following established policies, security standards, and compliance requirements.

Contribute to special assignments directed by leadership, including audit support, training-related tasks, and administrative process improvement efforts.

Arrange outgoing shipments and deliveries through carriers such as UPS and FedEx as part of general office support activities. Requirements - Previous experience in an administrative support role, preferably in an office environment with high document volume.

Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Strong organizational skills with the ability to manage records, schedules, and multiple priorities accurately.

Experience supporting business processes that require careful document handling and attention to detail.

Comfortable ordering office supplies, maintaining inventory, and assisting with general workplace coordination.

Familiarity with shipping and mail handling processes, including working with carriers such as UPS and FedEx.

Effective written and verbal communication skills with a detail-oriented approach to internal and external interactions.

Ability to maintain confidentiality when working with sensitive client, contract, or financial information. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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