UHS Wilson Medical Center, Johnson City, NY
Part time
R0000017036
Position OverviewThe Medical Secretary at United Health Services (UHS) helps patients access the care they need by keeping schedules organized, information accurate, and communication flowing between patients, clinicians, and care teams. This role supports registration, insurance authorizations, medical records, billing, and day-to-day clinic operations, helping create a smooth patient experience and enabling clinicians to focus on delivering quality care. The Medical Secretary plays an important part in keeping care coordinated, accessible, and efficient for every patient served.
Schedule: 20 hours weekly, Rotational shift
Primary Department, Division, or Unit:
Emergency Department, UHS Wilson Medical Center
Primary Work Shift:
Rotational
Regular Scheduled Weekly Hours:
20
Compensation Range:
$17.05 - $22.17 per hour, depending on experience
This position is not eligible for benefits.
Job Responsibilities
Essential Functions:
Coordinate patient access activities, including answering multi-line phones, scheduling appointments, and relaying information to patients, clinicians, and stakeholders to support timely care delivery
Register new patients by accurately collecting demographics and verifying insurance information to ensure complete and compliant patient records
Obtain and track insurance authorizations for initial and ongoing therapy services to support continuity of care and reimbursement
Manage daily outpatient schedules for clinicians to support efficient clinic operations and patient flow
Prepare and maintain patient medical records before and throughout treatment episodes to ensure accurate documentation
Perform daily billing activities and process co-payments to support accurate revenue capture
Compile daily statistics and prepare monthly departmental reports to support operational tracking
Scope and Impact:
Contribute directly to patient experience, clinician efficiency, and departmental performance through accurate administrative support
Exercise judgment within established procedures when coordinating appointments, authorizations, and patient communications
Work under general supervision with accountability for assigned scheduling, billing, and record-management responsibilities
Collaborate with clinical, HIM, and administrative teams to support coordinated outpatient services
Compliance and Professional:
Support compliance with HIPAA and organizational privacy standards through appropriate handling of patient health information
Demonstrate knowledge of hospital and departmental infection control policies in daily work activities
Assist with Medicare and Workers' Compensation documentation and claims processing to support compliant reimbursement
Participate in departmental and organizational performance improvement initiatives
Complete mandatory education, compliance training, and HIPAA requirements within established timelines
Safeguard sensitive data by following established security policies and procedures, using systems responsibly, and promptly reporting potential security incidents, risks, or policy violations
As applicable to your role, support cybersecurity and data protection requirements throughout the supplier lifecycle by coordinating vendor risk assessments, monitoring third-party compliance, and promptly reporting identified supply chain or cybersecurity risks
Additional Expectations:
Maintain familiarity with office equipment and departmental systems and provide input on equipment needs as appropriate
Demonstrate UHS Values of Compassion, Trust, Respect, Teamwork, and Innovation in all daily work and interactions
Execute responsibilities in accordance with organizational policies, procedures, and applicable regulations
Perform additional responsibilities as required to meet department and organizational needs
Position Qualifications
Required:
High School Diploma or equivalent
Up to 1 year of customer/patient-facing experience directly interacting and communicating with the public
Up to 1 year of healthcare experience working in the healthcare industry in any job function
Up to 1 year of direct experience performing the exact or very similar duties required by the job within the same role or function
Up to 1 year of technical/systems experience using specialized tools, software, or equipment required for the role
Preferred:
Up to 1 year of related experience in a role or field that provides transferable skills or knowledge relevant to the position
About United Health Services
United Health Services (UHS) is a locally owned, not-for-profit healthcare system in New York's Southern Tier comprising four hospitals, long-term care and home care services, and physician practices in Broome and surrounding counties. UHS provides healthcare and medical services for two-thirds of the region's population, produces $1.3 billion a year in total economic impact, and boasts a workforce of more than 6,300 employees and providers.
At UHS, our work is guided by our Values of Compassion, Trust, Respect, Teamwork, and Innovation. Whether you provide direct patient care or support behind the scenes, you are part of a shared purpose: to improve the health and well-being of the communities we serve. Every employee plays a meaningful role in fulfilling our mission-we'd love for you to consider joining us!
United Health Services is an Equal Opportunity Employer.
United Health Services, Inc. and the members of the UHS System neither are affiliated with, sponsored, endorsed nor approved by, nor otherwise associated with, Universal Health Services, Inc. (NYSE: UHS), UHS of Delaware, Inc. nor their affiliates, which can be found at www.uhsinc.com.
UHS proudly offers benefits to all full-time employees and part-time employees who are hired into a regular position of at least 24 hours per week (60% FTE).
Make New Connections
We believe that people-and the connections among them-must remain at the core of everything we do. Whether you're directly caring for patients, supporting our clinical operations, or working to ensure our administrative functions run effectively, your impact will be recognized and appreciated.
Unlock Greater Opportunities
Our commitment to you extends beyond a paycheck. We want you to thrive professionally and personally. Not only will you provide care and support for our patients, but you'll also be cared for, too. While many organizations make this claim, we back it up with action. We take workforce feedback seriously and we continually implement new education initiatives, compensation models, and recognition programs in service of our people.
Proud to be Team UHS
Our footprint spans across every part of New York's Southern Tier. But we don't just serve our community, we're a part of it, too. We are volunteers, coaches, local leaders, parents or grandparents, and mentors. UHS team members can be found at almost every local walk, fundraiser, and sporting event. We promote wellness and health equity within and far beyond our walls.
