Specialist I, Administrative Support

QXO • McAllen, TX • 21h ago

QXO is a leading distributor and installer of building products serving an $800 billion market. The company's mission is to modernize the building products industry through advanced technology and a best-in-class customer experience. QXO is North America's largest distributor and installer of insulation, the second-largest distributor of roofing products, the second-largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products. The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth. For more information, visit QXO.com.

What you'll do:

As a Specialist I, Administrative Support at QXO, you'll provide day-to-day administrative and organizational support that helps your assigned team operate efficiently. You'll coordinate schedules and meetings, maintain records and documentation, prepare reports and correspondence, process information, and respond to routine requests while helping ensure administrative activities are completed accurately and on time. The ideal candidate is organized, dependable, detail-oriented, and comfortable managing multiple priorities while providing responsive support in a fast-paced environment.

Provide day-to-day administrative and clerical support to assigned teams and leaders

Prepare, organize, maintain, and update documents, records, reports, spreadsheets, and other business information

Perform accurate data entry and maintain information within company systems and databases

Coordinate calendars, meetings, appointments, conference rooms, and other scheduling needs

Prepare meeting materials and assist with agendas, notes, action items, and follow-up as needed

Draft and format routine correspondence, presentations, reports, and other business materials

Respond to routine telephone, email, and internal requests and direct inquiries to the appropriate resource

Maintain organized electronic and physical files according to established procedures

Process forms, requests, invoices, purchase orders, expense reports, or other administrative documentation as assigned

Track outstanding requests, documentation, approvals, and deadlines and provide appropriate follow-up

Compile information and prepare recurring or ad hoc reports for the assigned team

Review documents and data for completeness and accuracy and research discrepancies as appropriate

Coordinate office supplies, equipment, mail, shipments, and other administrative needs

Assist with travel arrangements, meetings, events, and team activities as assigned

Support onboarding and other administrative activities for new employees

Communicate and coordinate with employees, customers, vendors, and other internal or external partners as appropriate

Maintain confidentiality of sensitive employee, customer, financial, and business information

Follow established company policies, procedures, and documentation requirements

Identify opportunities to improve administrative processes, organization, and efficiency

Support special projects and other departmental activities as assigned

Perform additional duties as needed

What you'll bring:

Strong organizational and time-management skills

Excellent attention to detail and commitment to accuracy

Strong written and verbal communication abilities

Ability to manage multiple assignments, priorities, and deadlines

Strong customer-service and interpersonal skills

Ability to follow established processes and instructions

Strong data-entry, recordkeeping, and documentation skills

Ability to independently complete routine administrative responsibilities

Ability to identify discrepancies and follow through on outstanding items

Professional and dependable approach when interacting with employees, customers, vendors, and leadership

Ability to maintain confidentiality and appropriately handle sensitive information

Collaborative and team-oriented mindset

High school diploma or GED required

1-2 years of administrative, office support, customer service, data entry, or related experience preferred

Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint

Experience with ERP, CRM, HRIS, document-management, or other business systems is a plus

Experience within a corporate, branch, distribution, construction, or similar business environment is a plus

Work Environment & Requirements

Work is performed primarily in a professional office, corporate, or branch environment

Frequent computer, telephone, data-entry, documentation, and administrative work

Regular interaction with employees, leaders, customers, vendors, and other business partners

Ability to sit and work at a computer for extended periods

Occasional movement throughout office, branch, warehouse, or other operational areas may be required

Ability to occasionally lift and move office supplies, files, packages, or other materials weighing up to 25 pounds

Required PPE must be worn when entering designated operational areas

Extended hours may occasionally be required based on departmental or business needs

What you'll earn

401(k) with employer match

Medical, dental, and vision insurance

PTO, company holidays, and parental leave

Paid training and certifications

Legal assistance and identity protection

Pet insurance

Employee assistance program (EAP)

Benefits for union‑represented roles are determine d_ _by the applicable collective bargaining agreement and may differ from standard company benefits.

QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation , national origin, age, disability, or any other protected status.

Salary Range:

USD $20.00 - USD $25.00 /Hr.

QXO

Go to Apply

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