Front Desk Administrative Assistant

Business of Your Business, LLC • White Plains, NY • 4h ago

We are seeking a highly organized, friendly, and detail-oriented Front Desk Administrative Assistant to serve as the first point of contact for our firm. This position plays an important role in the day-today operations of our office by managing front desk activities, providing administrative support to our team and delivering professional and courteous service to clients and visitors. The ideal candidate is dependable, personable, organized and comfortable managing multiple priorities in a professional office environment. KEY RESPONSIBILITIES Greet visitors and respond to basic inquiries, directing individuals to the appropriate team member as needed. Answer, screen and route incoming telephone calls. Maintain the reception area and common office areas to ensure they remain organized and presentable. Schedule and coordinate meetings and appointments. Update and maintain client profiles and contact information in Outlook and Wix. Receive, sort and distribute incoming mail and packages and coordinate outgoing mail and shipments. Monitor office supplies and place orders as needed. Provide administrative support to team members, including data entry, filing, scanning, copying and mass mailings. Assist with coordinating office meetings and events. Run occasional office-related errands. Assist with special projects and other administrative duties as assigned.

QUALIFICATIONS High school diploma or equivalent required. Minimum of one year of administrative, office or related experience preferred. Proficiency with Microsoft Office, including Outlook. Experience with QuickBooks is a plus but not required. Excellent verbal and written communication skills. Strong interpersonal and customer service skills. Strong organizational, time-management and problem-solving skills. Ability to prioritize responsibilities and manage multiple tasks effectively. Strong attention to detail and commitment to accuracy Demonstrated professionalism, confidentiality, reliability and dependability. Ability to work effectively both independently and as part of a small team.

Remote work: This position is not eligible for remote work.

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