Administrative Support Specialist

North Carolina Agriculture & Technical State Unive • Greensboro, NC • 7h ago

Description:

This position shall serve as an Administrative Assistant for Procurement Services in the Division of Business and Finance.

This position shall be responsible for assisting the Procurement Services Department in the day-to-day operation of its required functions.

This position shall serve (in most cases) as the initial contact for Procurement Services and will provide support in customer service, scheduling meetings/appointments, conference calls, teleconferences, trainings etc.. The position shall also be responsible for maintaining selected files for the Department, working closely with the staff and management to ensure maintenance of the overall filing system, office equipment/supplies are ordered and available as necessary. This position will be required to assist with maintaining inventory files.

In addition to performing other related duties/tasks as required.

Primary Function of Organizational Unit:

The Procurement Services Office provides direction over the procurement activities within NC A&T State University, including purchasing and administration of the procurement card. Managing all procedural aspects of purchasing activities within state/federal laws, NC Division of Purchase and Contract rules and regulations and university policy and procedures. Communicates with customers (internal/eternal) suppliers to acquire products and services at the best value for the university.

Internal job number: 000198

Requirements:

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred:

Bachelor's degree and at least three to five years of office/clerical experience; or equivalent combination of training/experience.

-Able to answer multi-line telephone.

-Organize meetings, trainings, etc.

Communicate with all levels of internal and external customers

-Maintain department inventory (e.g., equipment, office supplies, etc.)

-Assist with staff with inquiries from customers (internal/external) about procure to pay functions, eprocurement system, and other related topics that relate to procure to pay processes.

Efficient in using Microsoft Suite Products (i.e. Word, Excel, Outlook, PowerPoint)

Efficient in using Adobe (e.g. creating documents, editing documents, etc.)

All degrees must be awarded by an appropriately accredited institution.

Job Closing Date: 11/20/2026

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