Administrative Assistant I

Kelly Services • White Plains, NY • 3h ago

Location: White Plains, NY - 100% onsite

Schedule: Monday-Friday, 9:00 a.m.-6:00 p.m. This schedule is fixed and not flexible.

We're seeking a dependable, detail-oriented Administrative Assistant to support the day-to-day operations of our office. The ideal candidate has strong experience in front desk or reception coverage, mail handling, and phone support, and is comfortable working onsite in a fast-paced environment.

Because this position is fully in-office, reliable commuting access to our White Plains office is important.

What you'll do

Welcome guests and respond to visitors in person and by phone.

Answer incoming calls and route them to the appropriate person or department.

Scan, log, and distribute incoming mail through the email mail system.

Maintain accurate mail-tracking records to ensure correspondence is accounted for and routed promptly.

Coordinate with departments and remote employees to support office operations.

Monitor office supply levels, submit purchase requests, expedite orders, and verify deliveries.

Assist the Accounting Department with invoice syncing, payment receipt, and collection-related tasks.

Prepare and mail outgoing packages.

Support Operations Department projects as needed.

Contribute to a positive, organized office culture.

What you'll bring

Strong interpersonal skills and the ability to communicate professionally with government agencies, clients, and colleagues.

Discretion and sound judgment when handling sensitive information.

The ability to work independently, manage pressure, multitask, and prioritize effectively.

Excellent verbal and written communication and organizational skills.

Attention to detail, accuracy, and consistency.

Comfort working in a fast-paced environment.

Proficiency with Windows-based computers, Microsoft Office, and Adobe PDF tools.

Relevant administrative experience; a bachelor's degree is a plus.

Please note: This role requires working onsite in White Plains Monday through Friday, 9:00 a.m.-6:00 p.m. The schedule is not flexible.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job @type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly ® .

You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

Similar Jobs

Account Manager - Performing Arts Center

Allied Universal • New York, NY • 2h ago

Management & Administrative

Company Overview: Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative...

2h ago

Go to Apply

Administrative Support Assistant

Northwell Health • Manhasset, NY • 3h ago

Management & Administrative

Req Number 201724 Job Description Performs diversified clerical duties related to the operational needs of the office/department. Job Responsibility Performs diversified clerical duties which may include, but are not lim...

3h ago

Go to Apply

Administrative Coordinator - Conference, Events and Meeting Management

NYU Langone Medical Center • New York, NY • 3h ago

Management & Administrative

Job ID: 1168473_RR00126456 Facility: NYU Langone Medical Center Position Type: Full-Time/Regular NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigor...

3h ago

Go to Apply

Administrative Coordinator

Research Foundation for Mental Hygiene • New York, NY • 3h ago

Management & Administrative

1051 Riverside Drive, New York, NY, USA | PI- Comparative Medicine | Salary | 67,552-81,257 per year $67,552-$81,257 | Full Time Job Title: Administrative Coordinator Grade: 18 Salary: $67,552-$81,257 The Research Founda...

3h ago

Go to Apply

Administrative Assistant

Robert Half • Westbury, NY • 3h ago

Management & Administrative

Description We are looking for an Administrative Assistant to support daily office operations for a company specializing in access control and video security solutions. This Long-term Contract position is ideal for someo...

3h ago

Go to Apply

Administrative Aide

Health Research, Inc. • New York, NY • 3h ago

Management & Administrative

Applications to be submitted by November 09, 2026Compensation Grade:P13Compensation Details:Minimum: $52,979.00 - Maximum: $52,979.00 AnnuallyPositions with a designated work location in New York City, Nassau, Rockland,...

3h ago

Go to Apply

Manager, State Government Affairs - Northeast

Apple • New York, NY • 15h ago

Management & Administrative

Role Number: 200692743-2459 Summary The Government Affairs team helps develop policy and strategy on a range of issues, and manages Apple's interactions with legislators. Our team has experience working at a high level i...

15h ago

Go to Apply

2026 Management & Sales Training Program (Long Island)

Sherwin-Williams Company • Plainview, NY • 1d ago

Management & Administrative

The Sherwin-Williams Management & Sales Training Program is an accelerated, entry-level position designed to prepare you for a Store Management role in 18-24 months. With Sherwin-Williams' promote-from-within philoso...

1d ago

Go to Apply

Vice President

Deutsche Bank • New York, NY • 1d ago

Management & Administrative

Job Description:Job Title: Vice PresidentLocation: New York, NYOverviewDeutsche Bank Securities, Inc. seeks a Vice President in New York, NY to work in partnership with Trading, Structuring, Technology, and Operations to...

1d ago

Go to Apply

Customer Service Representative

Sonic Healthcare USA, Inc. • Hicksville, NY • 1d ago

Management & Administrative

Job Functions, Duties, Responsibilities and Position Qualifications: We're not just a workplace - we're a Great Place to Work certified employer! Proudly certified as a Great Place to Work, we are dedicated to creating a...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)